Spare Room Technician

Job Description

GENERAL INFORMATION

Name of Entity:

Chennai Plant

Date:

Function/Department:

Maintenance

Position Title:

Spare room Technician

Job code:

IIT2

Name of Position Holder:

Reports to (position title):

Maintenance Supervisor

Prepared by:

Udhaya Bharathi NJ

No. of Subordinates:

Direct -

Indirect -

Geographical Responsibility:

Country

2 or more Countries

Zone

Operating Div.

Global

Zone - e.g. G China, G India, NEA, Pacific, SEA; OD - e.g. APOD, EOD, NAOD, IOD

MISSION

(Why the position exists)

· To manage end-to-end indirect procurement operations and maintenance support activities within a high-volume manufacturing environment,

· ensuring timely availability of materials, spare parts, and services.

· Drive cost optimization, maintain inventory accuracy, and coordinate with suppliers and internal stakeholders to support uninterrupted production operations.

· continuously improve procurement processes in line with organizational objectives.

(What is the expected contributions of the position to the results of the organization)

To ensure uninterrupted supply of indirect materials, spare parts, and services that support manufacturing operations and minimize equipment downtime. To deliver measurable cost savings by alternate sourcing and cost control initiatives. To maintain high inventory accuracy and process compliance (SAP MM / Coupa), contributing to operational efficiency and overall plant performance.

NETWORK OF INTERACTION Major interaction parties :

(Internal e.g. Production, Facilities, Quality, Technical, Subcontractors & etc. External e.g., Suppliers, & etc.)

REQUIREMENTS

Education:

Diploma / B.E. / B. Tech in Mechanical, Electrical, Electronics, or related Engineering discipline

Job Related Experience:

3-5 years experience in indirect procurement and maintenance support within a manufacturing environment. Hands-on experience with SAP MM and PM platforms . Demonstrated expertise in spare parts sourcing, inventory management, supplier coordination, and cost optimization.

Business Understanding:

Strong understanding of manufacturing operations, MRO procurement cycles, supply chain dynamics, and cost management in a high-volume production environment.

Others (e.g. language skills, technical skills):

Proficiency in SAP MM and PM | RFQ, PO, GRN, IRL processes | Supplier negotiation | Inventory control | Problem solving | Value engineering | MS Office

COMPETENCY Level – 1: Novice; 2 – Basic; 3 – Competent; 4 – Advanced; 5 - Expert

(Please refer to the competency profile list under Job heart for the core competencies and proficiency level required for the position.)

Leadership Competency

Functional Competency

Cross Functional Competency

Achieve Results

3

Procurement & Sourcing

5

SAP MM / Coupa Proficiency

5

Focus on Customer

3

Inventory & Stores Management

4

Analyse Issues & Problem Solving

4

Supplier Development & Negotiation

4

Effective Report Writing

3

Cost Control & Budgeting

4

PC Software Literacy

4

Logistics Coordination

3

AREAS OF RESPONSIBILITY

(Describe the nature, scope, level of improvements to new ideas, etc.)

LEVEL

•(Full, Partial, Supportive)

MEASUREMENT

(Quantitative or quality criteria to achieve responsibility)

E.g.

Strategy and Planning

Initiate, define, plan, communicate and follow up company’s business strategy in order to ensure company’s long-term viability, profitability and market share.

Full

Market share

Profitability

Manufacturing

Develop and improve manufacturing line architect to increase manufacturing efficiency

Full

Productivity

PROCUREMENT OPERATIONS MANAGEMENT

n Manage end-to-end indirect procurement cycle including RFQ generation, supplier selection, PO creation, material follow-up, GRN processing, invoice reconciliation (IRL), and supplier payment coordination using SAP MM and PM .

Full

PO Cycle Time | On-time delivery rate | Invoice accuracy %

Weight: 35%

SPARE PARTS SOURCING & INVENTORY CONTROL

n Ensure timely availability of spare parts and MRO materials; identify alternate suppliers; manage obsolete parts through cost-effective technical solutions; maintain high inventory accuracy in stores.

Full

Inventory accuracy % | Stock-out incidents | Obsolete parts reduction

Weight: 25%

COST OPTIMIZATION & SUPPLIER NEGOTIATION

n Execute effective supplier negotiations to achieve cost savings; manage budgeting and cost control initiatives; develop alternate supply sources to reduce dependency and optimize spend.

Partial

Cost savings achieved vs. target | Savings % on negotiated spend

Weight: 20%

STORES & LOGISTICS COORDINATION

n Manage stores operations including material receipt, inspection, issuance, and reconciliation; coordinate with logistics partners for inbound and outbound material flow; ensure compliance with GRN and material tracking standards.

Full

GRN accuracy | Material issuance TAT | Stores audit score

Weight: 10%

CONTINUOUS IMPROVEMENT & CROSS-FUNCTIONAL SUPPORT

n Support value engineering initiatives, problem-solving projects, and procurement process improvement; collaborate with maintenance, production, quality, and finance teams to meet factory objectives.

Supportive

No. of improvement projects | Cost avoidance achieved

Weight: 10%

•Full : Fully responsible for the results of the work

Partial : Partially responsible for the results of the work

Supportive : Provide support to the person accountable for the results of the work.

• It is a Full Time Technician job for candidates with 3 - 5 years of experience.