Manage receiving process: Oversee the entire process of receiving goods from vendors, ensuring timely and accurate inbound stock.
Handle documentation: Prepare and manage documents such as Goods Receipt Notes (GRN), Purchase Return Notes (PRN), and Purchase Orders (PO).
Process invoices: Process received invoices and liaise with the accounts team to ensure payment clearance.
Communicate with stakeholders: Communicate via email with vendors and internal departments to resolve stock discrepancies, shortages, and write-offs.
Manage returns: Coordinate with the vendor and warehouse team to manage the return process for damaged, expired, or excess items.
Support inventory management: Support inventory audits and cycle counts to maintain stock accuracy and reduce shrinkage.
Ensure compliance: Follow inventory rotation practices like First-In, First-Out (FIFO) or First-Expired, First-Out (FEFO).
Maintain records: Keep clear and organized records for audit and compliance purposes.
Improve operations: Work with warehouse supervisors and the purchase team to improve the efficiency of receiving operations.