Manage GM’s electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage GM’s travel arrangements (including visas/accommodation).
• Process GM’s correspondence, ensuring that incoming correspondence is dealt with by the GM/or on behalf of the GM, or other staff as appropriate.
• Maintain GM’s office systems, including data management and filing.
• Maintain records of GM’s contacts. Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist GM in researching and following up with action on matters which fall within the GM’s responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports and presentations for the GM.
• Organise meetings and ensure that GM is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.
• Assist/support GM, Development Manager & Communications Manager in arranging funding partner and other events.
• Meet and greet visitors at all levels of seniority. Supervise all Trust incoming/outgoing mail.
• Any other duties as may reasonably be required by the GM