HR Executive – Roles and Responsibilities
1. Workplace Management (5S): o Conduct daily checks to ensure compliance with 5S standards in the workplace.
2. Attendance and Time Monitoring: o Monitor employee login times. o Send emails to employees reporting late arrivals or login discrepancies. o Maintain and update the daily attendance sheet.
3. End-of-Day (EOD) Reports: o Review EOD reports submitted by employees from the previous day for accuracy and completeness.
4. Background Verification (BGV): o Verify educational certificates, experience letters, and offer letters of new candidates. o Coordinate with candidates to collect necessary documents. o Send BGV emails to the respective HR or background verification team. o Send confirmation emails to candidates upon completion of the BGV process.
5. Onboarding and Induction: o Send Confirmation letters to selected candidate. Manage onboarding process, including documentation and joining formalities. o Communicate with candidates post-onboarding for smooth transition. o Provide induction training covering: o Send Offer letters to selected candidates. ▪ Code of conduct ▪ Company policies and procedures ▪ Workplace culture and expectations.
6. Employee Engagement and Monitoring: o Monitor employee performance and behavior. o Support employees and address any deviations or concerns.
7. Stationery and Office Supplies: o Check office stationery and maintain adequate stock levels. o Coordinate with vendors for replenishment as needed.
8. Interview Coordination and Participation: o Conduct and assist in technical interviews for internal team hiring. o Coordinate interview schedules and feedback with respective departments.
9. Payroll Processing: o Prepare payroll reports for management review. o Handle payroll-related queries from employees. o Resolve discrepancies related to salary, deductions o Maintain accurate records of employee Leave Records o Ensure payroll data is secure and confidential.
10. Employee Engagement o Plan and execute employee events (e.g., team-building activities, celebrations, wellness programs, etc.). o Celebrate birthdays, work anniversaries.
11. Performance Planning: o Assist in setting clear performance expectations and goals aligned with organizational objectives. o Promote a culture of regular performance feedback between managers and employees. o Support managers in conducting one-on-one sessions and coaching discussions. o Coordinate the periodic performance review cycle (Weekly, monthly, quarterly, or annual). o Taking Review meeting cycle (Weekly, monthly) and collect the data base and sending to the management. o Link performance results with reward and recognition programs (bonuses, promotions, increments). o Ensure top performers are recognized and rewarded appropriately o Support the implementation of Performance Improvement Plans for underperforming employees. o Monitor progress and provide regular feedback during the PIP period.
12. Exit Formalities o Monitor progress and provide regular feedback during the PIP period. o Conduct exit interviews to understand the reason for departure and gather feedback. o Ensure compliance with the notice period policy. o Coordinate with reporting managers for handover plans and knowledge transfer o Collect necessary exit documents (resignation letter, clearance forms, etc.). o Record feedback and share insights with management for continuous improvement. o Calculate full and final settlement (salary dues, leave encashment, etc.).