Responsibilities
Office management: Ensure the smooth day-to-day running of the office, including managing supplies and coordinating maintenance.
Scheduling and coordination: Schedule meetings, appointments, and travel for executives and staff.
Communication: Handle incoming and outgoing correspondence, including phone calls, emails, and mail.
Document preparation: Create, edit, and organize documents, reports, and presentations.
Record-keeping: Maintain organized and accurate filing systems, both physical and electronic, and manage databases.
Liaison: Act as a point of contact between executives, employees, clients, and vendors.
Financial support: Assist with budget preparation, expense monitoring, and basic financial tasks like preparing invoices or managing claims.
HR support: Help with some human resources functions, such as maintaining employee records or tracking leave.
Look after recruitment processes, including sourcing candidates, conducting interviews, and onboarding new hires.
Develop and implement HR policies, procedures, and strategies to ensure smooth daily operations.
Maintain employee records, compensation, and benefits information, ensuring accuracy and compliance.
Handle employee relations, resolve conflicts, and address problems to promote a healthy work environment.
Stay updated on employment laws and regulations, ensuring the company remains compliant.
Design and run training and development programs to support employee growth and organizational development.
Manage payroll and employee benefits programs, for smoother processing and compliance.