రిసెప్షనిస్ట్

Key duties and responsibilities

• Answer and direct all phone calls

• Greet all office guests

• Manage, clean and organize the front desk

• Schedule meetings, client visits and company events

• Stock the copy rooms, snack room and lounge

• Collect and sort all mail and packages

• Provide administrative support to all team members as necessary

• Answer guests' and employees' questions

• Validate guest parking

• Process invoices and pay outstanding bills for company accounts

• Perform light bookkeeping and financial record-keeping

• Decorate the office for holidays

• Provide occasional tours of the office

• Support the office manager and administrative assistants

Related: How To Get Hired as a Receptionist in 5 Steps

What is a receptionist?

Therole of a receptionistfocuses on greeting guests, managing the front desk and performing support tasks. Receptionists are administrative specialists that typically sit in the main lobby area of an office, healthcare facility or hospitality setting, like a salon, gym or hotel. They're often the first person guests see upon visiting the office space. Receptionists are responsible for several different tasks depending on the organization in which they work.For example, a receptionist who works for a company that regularly sets in-office appointments may spend much of their time scheduling appointments with clients. Receptionists working for companies with minimal in-person meetings may spend their time filing, organizing and performing data entry. Additional titles for the receptionist role include:

• Telephone clerk

• Office reception clerk

• Front desk clerk

• Secretary

• Office receptionist

• Office assistant

• Scheduling assistant

• Appointment clerk

• Chief telephone operator

• Answering service operator

• Reception clerk

Related: 7 Reasons To Become a Receptionist (With Duties and Skills)

What are the responsibilities of a receptionist?

While receptionist duties and responsibilities can vary greatly depending on their place of employment, the most common tasks a receptionist is responsible for include:

• Welcoming office guests and directing them to the person or office they're visiting

• Answering and making phone calls on behalf of office employees

• Handling office correspondence

• Maintaining office supplies

• Scheduling meetings for employees

• Maintaining the reception area

• Keeping office records up to date

• Performing various other clerical tasks, including faxing, transcribing and filing

A receptionist working in an office focused oncustomer servicemay also handle and resolve customer complaints and other issues. Receptionists may also take payments from clients, send out invoices and pay office-related expenses using office funds.

Receptionist skills and qualifications

Qualifications for receptionists can vary, but it's often an entry-level job. Some employers require receptionists to have as much as three years of previous experience in the field, while others may be open to candidates with minimal experience. For receptionist jobs in specialized fields like healthcare or dentistry, employers may require candidates to have experience in these environments or training with electronic medical records (EMR) software.Receptionists' skills often include the following:

Interpersonal skills

Receptionists usually have excellentinterpersonal skillsto ensure visitors have good first impressions and feel welcome. Receptionists also answer phones and respond to correspondence in a friendly way to maintain positive relationships with both clients and employees.

Organization skills

Receptionists are responsible for organizing various office-related documentation, including client files and employee documents. Some receptionists also keep employees' communications and other files organized, like executives' email accounts or receipts.

Communication skills

These individuals regularly communicate with several people, including employees, managers and clients, so being clear and concise is important. Communication that a receptionist may be responsible for includes both written and verbal forms, including on the phone, via email and through letters.

Technology skills

Receptionists often rely on several types of software and technology to perform their daily duties. For example, they may use word processing software, databases and e-filing systems to keep track of employee information.

Multitasking skills

Receptionists often do multiple things at once, such as answering phone calls, greeting customers and corresponding with employees. Being able to multitask without becoming overwhelmed is an important skill to be successful

• It is a Full Time రిసెప్షనిస్ట్ job for candidates with 1 - 4 years of experience.

రిసెప్షనిస్ట్ job గురించి మరింత

1. రిసెప్షనిస్ట్ jobకు apply చేయడానికి అర్హతా ప్రమాాణాలు ఏమిటి?
   Ans: అభ్యర్థికి గ్రాడ్యుయేట్, అంత కంటే ఎక్కువ మరియు అంతకంటే ఎక్కువ 1 - 4 years of experience అనుభవంతో ఉండాలి
2. ఈ Job రోల్ కోసం నేను ఎంత జీతం ఆశించగలను?
   Ans: మీ ఇంటర్వ్యూపై ఆధారపడి శాలరీ ₹12000 - ₹15000 నెలకుని మీరు ఆశించవచ్చు. ఇది కోల్‌కతాలో Full Time Job.
3. రిసెప్షనిస్ట్ job కొరకు ఎన్ని పనిదినాలు ఉన్నాయి?
   Ans: ఈ రిసెప్షనిస్ట్ jobకు 6 working days ఉంటాయి.
4. ఈ రిసెప్షనిస్ట్ jobకు apply చేసేటప్పుడు లేదా చేరేటప్పుడు ఏవైనా ఛార్జీలు ఉన్నాయా?
   Ans: లేదు, ఈ రిసెప్షనిస్ట్ jobకు కంపెనీలో ఉదాహరణకు, Manfront Staffing Services Private Limitedలో పనిచేసేటప్పుడు ఎలాంటి ఫీజులు వర్తించవు.
5. ఇది ఇంటి నుండి పని చేసే పనినా?
   Ans: లేదు, ఇది ఇంటి వద్ద నుంచి Job కాదు మరియు ఆన్‌లైన్‌లో చేయలేం.
6. ఈ రిసెప్షనిస్ట్ రోల్ కు ఎన్ని ఓపెనింగ్‌లు ఉన్నాయి?
   Ans: Manfront Staffing Services Private Limited వద్ద 2 రిసెప్షనిస్ట్ ఇమ్మీడియెట్ ఓపెనింగ్ ఉంది
7. ఈ Jobకు ఎవరు apply చేసుకోవచ్చు?
   Ans: ఈ రిసెప్షనిస్ట్ job కొరకు కేవలం మహిళా అభ్యర్థులు మాత్రమే apply చేయవచ్చు.
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   Ans: ఈ రిసెప్షనిస్ట్ jobకు 09:00 AM - 06:00 PM టైమింగ్ ఉంటుంది.