Front Office Receptionist

Job Summary

We are seeking a professional, high-energy, and organized receptionist to manage our front desk operations daily. As the initial point of contact for clients, vendors, and employees, you will set the tone for visitor experiences and maintain a secure, seamless office flow. The ideal candidate combines excellent interpersonal communication with proactive problem-solving abilities to support overall team efficiency.

Core Responsibilities

Visitor & Communication Management

• Greet visitors: Welcome incoming guests, clients, and partners warmly and professionally.

• Screen telephone calls: Answer multi-line systems, direct calls accurately, and take clear messages.

• Direct office traffic: Notify staff members immediately upon their scheduled visitors' arrival.

• Manage office mail: Receive, date-stamp, sort, and distribute letters, courier packages, and deliveries.

• Handle public inquiries: Respond to general informational questions via email, phone, or in person. [1, 2, 3, 4, 5]

Administrative & Security Operations

• Maintain lobby security: Monitor visitor logbooks, check physical IDs, and issue visitor access badges.

• Upkeep front desk: Ensure the reception and waiting areas stay tidy, stocked, and presentable.

• Schedule appointments: Coordinate corporate calendars, book conference rooms, and log meeting requests.

• Inventory office supplies: Monitor stock levels of stationery and pantry items to place reorders.

• Perform clerical tasks: Execute data entry, scan documents, file paper records, and compile expense sheets.

• It is a Full Time రిసెప్షనిస్ట్ job for candidates with 2 - 6+ years Experience.