Front Office Executive

Front Office Executive JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Role Summary The Front Office Executive serves as the first point of contact for visitors, clients, and employees, ensuring a professional and welcoming experience. The role is responsible for managing front desk operations, handling communications, coordinating visitor management, and providing administrative support while maintaining office security and workplace standards. Key Responsibilities Welcome visitors, guests, and employees with a professional and courteous approach. Manage visitor registrations, issue access badges, and maintain visitor records. Manage front desk communications, emails, and meeting room schedules. Maintain an organized, presentable, and well-stocked reception area. Maintain records, files, and documentation accurately and confidentially. Monitor office supplies and raise requisitions when necessary. Support office security protocols by controlling and monitoring access through the reception area. Address visitor queries, complaints, and service requests promptly and professionally. Assist with basic administrative and clerical tasks to support daily office operations. Support the Facility Manager / Assistant Facility Manager in day-to-day facility operations and administrative activities. Support FM/AFM in conducting workplace inspections, audits, and compliance checks. Assist in monitoring pantry, stationery, and other facility consumables, ensuring timely replenishment. Prepare and share daily, weekly, and monthly operational reports as required. Assist FM/AFM with operational requirement as and when required. Required Skills & Competencies Excellent verbal and written communication skills. Strong interpersonal and customer service orientation. Good organizational, multitasking, and problem-solving abilities. Professional appearance, positive attitude, and attention to detail. Qualifications & Experience Graduation in Hospitality, Administration, Business Management, or a related field. 1-3 years of relevant experience in front office, reception, or administrative roles. Experience in customer-facing environments will be an added advantage. Key Attributes Friendly, approachable, and service-oriented personality. High level of professionalism and reliability. Ability to work independently and manage multiple priorities effectively. Strong focus on creating a positive visitor and workplace experience. Location: On-site –Gurugram, HR Scheduled Weekly Hours: 48 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.