Identify and evaluate suppliers based on quality, price, delivery, and reliability.
Obtain quotations and negotiate prices, payment terms, and delivery schedules.
Prepare and process Purchase Orders (POs).
Coordinate with vendors to ensure timely delivery of materials.
Maintain accurate procurement records and documentation.
Follow up on pending orders and resolve supplier-related issues.
Ensure purchased materials meet the required quality standards.
Analyse market trends to identify cost-saving opportunities.
Coordinate with internal departments such as Production, Stores, Accounts, and Quality for procurement requirements.
Ensure compliance with company procurement policies and procedures.
Conduct daily follow-ups with vendors and suppliers regarding order status, dispatch schedules, delivery commitments, and pending issues.
Maintain regular communication with vendors to resolve delays, shortages, quality concerns, and invoice-related queries.
Maintain and file all purchase-related documents including Purchase Orders, quotations, invoices, delivery challans, agreements, and supporting documents.
Coordinate with the Sales Department for filing, maintaining, and sharing procurement-related documents to ensure proper documentation and smooth interdepartmental operations.