Key Responsibilities:
Handle inquiries received from sales departments or clients & sending quotations.
Source appropriate vendors based on product/service requirements.
Collect and compare vendor quotations for price, quality, and lead time.
Negotiate with vendors to obtain the best possible rates and terms.
Share final vendor options with the Head of Department for approval.
Prepare and issue purchase orders after approval.
Maintain updated vendor database with complete contact details.
Prepare and maintain client contact list for reference.
Maintain inquiry register/list for tracking purposes.
Maintain purchase order list with status updates for smooth follow-up.
Coordinate with vendors for timely delivery and resolve order-related issues.
Ensure compliance with company procurement policies and procedures.