Executive Assistant

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support senior leadership in a fast-paced construction environment. The ideal candidate will manage schedules, coordinate project-related communications, and ensure smooth day-to-day administrative operations while maintaining confidentiality and professionalism.

Key Responsibilities

Executive Support

• Manage and maintain executive calendars, including meetings, site visits, and travel schedules

• Coordinate internal and external meetings, including preparing agendas and minutes

• Screen calls, emails, and correspondence, responding or redirecting as needed

• Act as a liaison between executives, clients, contractors, and internal teams

Project Coordination

• Assist in tracking project timelines, deliverables, and key milestones

• Coordinate with project managers, architects, and vendors for updates

• Prepare reports, presentations, and documentation related to ongoing projects

• Maintain records of contracts, approvals, and project documentation

Administrative Duties

• Handle travel arrangements, expense reports, and reimbursements

• Organize and maintain filing systems (digital and physical)

• Support procurement and vendor coordination activities when required

• Ensure office operations run efficiently

Communication & Stakeholder Management

• Facilitate communication between departments (engineering, procurement, finance, etc.)

• Assist in client communication and follow-ups

• Maintain professionalism while dealing with high-level stakeholders

• It is a Full Time బ్యాక్ ఆఫీస్ / డేటా ఎంట్రీ job for candidates with 3 - 4 years of experience.