ఎగ్జిక్యూటివ్ అసిస్టెంట్

Key Responsibilities

1. Executive Support to Managing Director

• Manage and optimize the MD’s calendar, including scheduling meetings, appointments, and

travel

• Coordinate with internal and external stakeholders across functions and time zones

• Act as a primary point of contact for the MD’s office

• Prepare presentations, reports, correspondence, and meeting materials

• Capture minutes of meetings (MoM) and track follow-up actions

2. Administrative & Secretarial Support

• Support day-to-day office administration and ensure smooth functioning

• Handle secretarial tasks including scheduling, coordination, and documentation

• Manage internal communications and coordination across departments

• Maintain office supplies and support small procurements

3. Finance & Documentation Support

• Organize, maintain, and retrieve finance-related documents, contracts, and records

• Support basic finance operations including:

o Purchase Requisition (PR) creation

o Goods Receipt Note (GRN) processing

o E-invoice generation and tracking

• Assist in invoice processing and expense coordination in compliance with ETAS policies

4. Banking & Compliance Coordination

• Manage banking-related documentation and submissions

• Coordinate with banks and follow up on requests

• Facilitate approvals from authorized signatories

• Ensure documentation is maintained in line with audit and compliance requirements

5. Travel, Meetings & Event Coordination

• Arrange end-to-end travel logistics (domestic & international) including visas,

accommodation, and itineraries

• Coordinate meeting logistics (rooms, AV setup, catering, etc.)

• Support small executive events and stakeholder meetings

• It is a Full Time బ్యాక్ ఆఫీస్ / డేటా ఎంట్రీ job for candidates with 2 - 6+ years Experience.