Job Title: Executive Assistant
Job Summary:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our senior leadership team. The ideal candidate will be adept at managing complex schedules, handling confidential information with discretion, and facilitating effective communication across various stakeholders.
Key Responsibilities:
Calendar Management: Coordinate and manage executives' schedules, including meetings, appointments, and travel arrangements. Forbes+9Global Team+9Unstop+9
Communication Handling: Draft, review, and send communications on behalf of executives; manage incoming correspondence and prioritize responses. Forbes
Meeting Coordination: Organize and prepare for meetings, including gathering documents, setting agendas, and recording minutes. Forbes+1Monster Jobs+1
Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and logistics for business trips. HRBLADE+3Gusto+3Unstop+3
Document Management: Maintain and organize files, reports, and other important documents, ensuring easy retrieval and confidentiality. Recruiting Resources+7Kaplan Community Career Center+7HRBLADE+7
Expense Reporting: Prepare and process expense reports and reimbursements in a timely manner. Recruiting Resources
Project Support: Assist in special projects by conducting research, compiling data, and providing administrative support as needed.
Qualifications:
Bachelor's degree in Business Administration or related field preferred. Unstop
Proven experience as an Executive Assistant or in a similar administrative role. Forbes+8Unstop+8Kaplan Community Career Center+8
Excellent written and verbal communication skills.