Key Responsibilities
Documentation Management: Create, copy, scan, store, and organize documents, including contracts and technical drawings, in both digital and physical systems.
Accuracy & Quality Control: Review files for errors, consistency, and compliance with company procedures or legal regulations.
Distribution & Access: Distribute documents to relevant personnel, manage access permissions, and ensure team members have the most up-to-date versions.
Archiving & Retrieval: Establish and manage document retention schedules for safe archiving and quick retrieval of records.
Administrative Support: Assist with office tasks like preparing reports, updating templates, and supporting other departments.
Required Skills and Qualifications
Technical Proficiencies: Strong proficiency in Microsoft Office Suite (Word, Excel) and document management software.
Attention to Detail: High accuracy in data entry and verifying document contents.
Organization: Excellent organization skills to manage large volumes of files, both digital and paper.
Typing Ability: Fast typing speed (often >30 WPM) and familiarity with computer operations.
Communication: Good communication skills to liaise with various departments regarding document updates.