Dispatch Executive

A Dispatch Executive manages the seamless movement of goods from warehouse to final destination. Core duties include preparing shipments, coordinating with transport vendors, ensuring timely delivery, and handling documentation like E-way bills and invoices

Typical Responsibilities

• Order Processing: Picking, packing, and sorting items accurately before dispatch.

• Documentation: Generating invoices, delivery challans, and E-way bills.

• Vendor Management: Coordinating with logistics and transport companies to ensure timely pickups.

• Inventory Control: Tracking stock levels and reconciling system data with physical inventory

Core Responsibilities

• Logistics Coordination: Arrange transportation, negotiate with freight vendors, and optimize routing to meet service level agreements.

• Documentation & Compliance: Generate tax invoices, E-way bills, packing lists, and delivery challans in compliance with regional regulations.

• Inventory Control: Maintain accurate stock counts, ensure proper product staging, and enforce FIFO (First In, First Out) methods.

• Order Tracking: Track active shipments, proactively notify stakeholders of delays, and resolve delivery discrepancies.

• Reporting: Reconcile physical inventory against system data and prepare daily/monthly dispatch reports for management

Key Skills Required

• Proficiency in Microsoft Excel, Google Sheets, or ERP Solution .

• Strong communication and coordination skills to manage drivers and clients.

• Knowledge of freight forwarding, logistics, and supply chain fundamentals

Qualifications

• Bachelor's degree in logistics, supply chain management, or a related field.

• Proven experience in a dispatch or logistics role.

• Strong organizational and multitasking abilities.

• Excellent communication and interpersonal skills.

• Proficiency with dispatch management software and tools.

• Attention to detail and problem-solving skills.

• Ability to work under pressure and meet deadlines.

Skills

• Logistics Management

• Dispatch Management Software

• Microsoft Office Suite

• Communication

• Time Management

• Problem-Solving

• Attention to Detail

• It is a Full Time బ్యాక్ ఆఫీస్ / డేటా ఎంట్రీ job for candidates with 3 - 5 years of experience.