Skip to content
data entry operator job description
Here is a detailed Data Entry Operator Job Description that you can use for resumes, job postings, or assignments:
A Data Entry Operator is responsible for entering, updating, and maintaining information in company databases and computer systems. The role requires attention to detail, accuracy, and the ability to handle confidential information efficiently.
Enter data into databases, spreadsheets, and systems accurately and efficiently
Verify and correct data before entering it into the system
Review data for deficiencies or errors and resolve discrepancies
Maintain and update records on a regular basis
Generate reports, store completed work in designated locations, and perform backups
Retrieve data as requested by management or other departments
Scan and print documents as needed
Follow data entry procedures and protocols
Ensure data confidentiality and comply with security policies
Assist in administrative tasks when required
Proven experience as a data entry operator, office clerk, or similar role
Basic understanding of databases and data entry tools
Excellent typing speed and accuracy
Proficiency in MS Office (especially Excel and Word)
Strong attention to detail and ability to spot errors
Good organizational and time management skills
Ability to work independently and as part of a team
Good verbal and written communication skills
Ability to maintain confidentiality
High school diploma or equivalent (required)
Additional computer training or certification (preferred)
Experience in data entry or clerical work (preferred but not mandatory)
Office-based or remote work depending on company
May require long hours of sitting and typing
Use of computers, keyboards, and basic office equipment
Ability to work under pressure and meet deadlines
Flexibility to handle multiple tasks
Basic knowledge of office equipment (scanner, printer, etc.)
If you need a short version, resume version, or customized version (e.g. hospital, bank, IT company, school), just let me know!
Follow up
Can you create a shorter description for a resume?
Search for sample data entry operator job postings.
Create an optimized job description specifically for tech companies.