Entry job involves accurately inputting, updating, and maintaining information in computer systems and databases from various sources, such as paper documents or verbal communications. Key responsibilities include verifying data for accuracy, correcting errors, and ensuring the confidentiality and integrity of sensitive information. Typical duties also include sorting and organizing records, performing data searches, and generating reports.
Key Responsibilities
Data Input:
Transcribing raw data from source documents (paper or digital) into computer databases and spreadsheets.
Data Verification:
Reviewing entered data to identify and correct errors, ensuring accuracy and completeness.
Data Maintenance:
Updating and maintaining existing records within databases to keep information current and accessible.
Data Management:
Organizing and managing digital and physical files, ensuring proper organization for easy retrieval.
Confidentiality:
Maintaining the confidentiality of sensitive customer, financial, and account information.
Report Generation:
Compiling and generating reports as needed, providing data to support other departments.
Data Backups:
Performing regular backups of data to secure information and prevent loss.
Required Skills
Typing Proficiency: Fast and accurate typing skills, including 10-key typing.
Attention to Detail: Meticulous focus to ensure data accuracy and prevent errors.
Computer Skills: Proficiency with computers, operating systems, and common database software, especially Microsoft Excel.
Organizational Skills: Ability to organize and manage records and digital files effectively.
Time Management: Ability to manage tasks and priorities in a busy office environment.
Confidentiality: A strong commitment to protecting sensitive data.
Common Tasks
Reading source documents to gather information.
Using optical scanners and keyboards for data entry.
Verifying data by comparing it against source documents and correcting discrepancies.
Securing information by creating database backups.
Assisting with special projects that require large amounts of data entry.