బ్యాక్ ఆఫీస్ కోఆర్డినేటర్

An office coordinator handles logistics, communication, and basic accounting to keep daily business operations running smoothly

Vendor Coordination

• Order Placement: Send clear purchase orders via email.

• Price Negotiation: Confirm rates and discounts before finalizing orders.

• Deadline Tracking: Maintain a calendar for expected service or goods delivery.

• Issue Resolution: Handle incorrect shipments, damages, and billing disputes directly. [4, 5]

Delivery Person Management

• Gate Pass/Entry: Arrange security clearance and building access in advance.

• Unloading Supervision: Guide delivery drivers to the correct drop-off zone.

• Document Verification: Check delivery challans against physical items received.

• Sign-off: Provide necessary stamps and signatures on proof of delivery documents. [6]

Client Coordination

• Greeting & Hosting: Receive clients professionally and manage meeting room schedules.

• Inquiry Handling: Answer phone calls and route emails to relevant departments.

• Dispatch Updates: Send tracking numbers and delivery timelines to clients.

• Feedback Collection: Record client complaints or satisfaction notes for management. [7, 8, 9, 10]

Sales and Purchase Entry

• Invoice Verification: Match vendor invoices with original purchase orders.

• Data Input: Enter sales invoices and purchase bills into accounting software.

• Expense Categorization: Label entries accurately (e.g., office supplies, utilities).

• Document Filing: Scan and archive digital copies of all financial receipts. [11]

To help tailor this information, could you tell me:

• What accounting software does your office use (e.g., Tally, Excel)?

• What specific type of industry or products does your company handle?

• It is a Full Time బ్యాక్ ఆఫీస్ / డేటా ఎంట్రీ job for candidates with 1 - 2 years of experience.