Senior Commercial Officer - Finance and Accounting

Senior Officer - Commercial Responsibilities Accounting Executive Financial Accounting and Control Maintain clear and organized ledgers, ensuring accurate and up-to-date financial records Set up provisions and maintain financial book hygiene to align with accounting standards and regulations Monitor and manage the ageing of cargo inventory to optimize inventory control and ensure timely actions Process refunds and manage short closures in accordance with contractual agreements Maintain Delivery Orders (DOs), books, credit and debit notes Re-validate Delivery Orders (DOs) as needed to support smooth financial transactions Keep meticulous records of financial transactions related to port activities for transparent reporting Implement strategies to effectively manage debtors, minimize outstanding receivables, and ensure financial stability Monitor and control financial exposure related to mark-to-market (M2M) activities, mitigating risks Address and manage items noted in Letters of Credit (LCs) to maintain compliance with LC terms Accurately account for quality-related penalty premiums in financial records Calculate and manage interest charges, plot rent, and financial adjustments, adhering to contractual terms Champion IRM Registration amongst existing customers and ensure new orders are done through IRM (as mandated) Review existing processes and systems for identifying process/system improvements, identify new initiatives, automation, and digitization opportunities. Customer Query Handling and Financial Reconciliation Respond promptly and accurately to customer queries related to financial transactions, ensuring customer satisfaction and clarity Perform regular sales reconciliation to verify the accuracy of financial records, identifying and resolving discrepancies Process debit and credit notes associated with sales transactions to maintain complete and accurate financial documentation Follow compliance with Tax Collection at Source (TCS) regulations under Section 27C of the Income Tax Act to meet legal requirements Accurately record and manage customer payments in the financial system to maintain up-to-date financial records Track records received from external sources and input them into the IRM (Information Resource Management) system Prepare and manage PIS (Packed in slip) records Manage delivery orders, financial books, debit, and credit notes Process ledger entries such as LC (Letter of Credit) clearing Manage port reconciliations, provisions, and entries Digitisation and Automation Support comprehensive digitization strategies to optimise operational efficiency Innovate and implement automation solutions to support overall organisational goals / strategy Key Stakeholders Internal: Finance and accounting Marketing Operations Logistics Key Stakeholders External: Customers Suppliers/ Vendors Qualifications Education Qualification: Post-Graduation (Finance) Work Experience (Range of years): 2-5 Years of experience Preferred Industry Coal Trading, Commodity Trading