Responsibilities:
Bookkeeping and Accounting:
Record financial transactions, including purchases, sales, receipts, and payments, in accounting software or spreadsheets.
Maintain accurate and up-to-date ledgers, journals, and financial records for accounts payable, accounts receivable, and general ledger accounts.
Reconcile bank statements, credit card statements, and other financial accounts to ensure consistency and accuracy.
Invoicing and Billing:
Generate and send invoices to customers for vehicle sales, service repairs, parts sales, and other dealership transactions.
Verify invoice details, pricing, and terms against sales orders, purchase orders, and service agreements.
Follow up on overdue payments, resolve billing discrepancies, and coordinate with customers and internal departments to ensure timely payment processing.
Accounts Payable and Receivable:
Process accounts payable invoices, expense reports, and vendor payments in accordance with payment terms and budgetary guidelines.
Monitor accounts receivable aging reports, follow up on outstanding receivables, and reconcile customer accounts as needed.
Prepare and distribute customer statements, reminders, and collection notices to facilitate payment reconciliation.
Financial Reporting:
Prepare monthly, quarterly, and annual financial statements, including balance sheets, income statements, and cash flow statements.
Analyze financial data, trends, and variances to identify areas for improvement, cost-saving opportunities, and revenue enhancement strategies.
Present financial reports and analysis to management, stakeholders, and external auditors as required.
Tax Compliance:
Ensure compliance with tax regulations, filing deadlines, and reporting requirements for federal, state, and local taxes.
Assist in preparing and filing tax returns, including sales tax, payroll tax, and income tax filings.
Maintain organized tax records, documentation, and supporting schedules for audits and inquiries.