Sales Coordinator / Executive

We are seeking a highly organized and detail-oriented Sales Coordinator with 2 to 3 years of experience in tender management, quotation preparation, and order generation. The ideal candidate will play a key role in supporting the sales team, coordinating sales activities, ensuring timely submission of tenders, preparing accurate quotations, and processing customer orders. This position requires strong communication skills, excellent follow-through, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

1. Tender Management

• Review tender invitations and identify requirements.

• Coordinate with internal teams (technical, finance, procurement) to gather necessary inputs.

• Prepare tender documents including technical, commercial, and compliance sections.

• Ensure timely submission of tenders and maintain a record of all tender activities.

• Track tender statuses and update the sales team on progress and outcomes.

2. Quotation Preparation

• Prepare accurate and competitive quotations based on client specifications.

• Ensure pricing, terms, and product details are correct and aligned with company policies.

• Follow up with clients on submitted quotations and provide clarifications when necessary.

• Maintain a quotation log and update the sales pipeline accordingly.

3. Order Generation & Processing

• Generate sales orders based on approved quotations and customer purchase orders.

• Coordinate with logistics, inventory, and finance teams to ensure smooth order processing.

• Track order fulfilment, delivery schedules, and ensure timely dispatch.

• Communicate order status updates to clients and address any issues that arise.

4. Sales Coordination & Support

• Provide administrative and operational support to the sales team.

• Handle customer inquiries related to products, pricing, deliveries, and documentation.

• Assist in arranging client meetings, preparing presentations, and organizing sales materials.

• Maintain customer records, sales documents, and updates in CRM or ERP systems.

5. Reporting & Documentation

• Prepare regular reports on quotations, tenders, orders, and sales performance.

• Maintain a structured filing system for tender documents, quotations, and contracts.

• Support the sales team with data analysis and forecasting when required.

Skills and Qualifications:

• Experience:
  2–3 years of experience in Sales Coordination, Tender Management, or a similar administrative sales role.

• Tender Knowledge:
  Understanding of tender processes, documentation requirements, compliance, and submission procedures.

• Quotation Skills:
  Experience preparing accurate and competitive quotations based on client needs.

• Order Processing:
  Hands-on experience generating and managing sales orders, preferably in a CRM/ERP system.

• Communication Skills:
  Strong verbal and written communication abilities.
  Ability to communicate professionally with clients and internal teams.

• Technical Skills:
  Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  Experience with CRM or ERP systems (SAP, Odoo, Zoho, etc.) is an advantage.

• Organization & Time Management:
  Ability to manage multiple tasks and meet strict deadlines.

• Attention to Detail:
  High accuracy in preparing documents, quotations, and tender submissions.

• Teamwork:
  Ability to work collaboratively with sales, technical, finance, and logistics teams.

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Sales, Marketing, or a related field.

• Experience in industries that frequently participate in tenders (construction, IT, ELV systems, engineering, etc.).

• It is a Full Time Sales / Business Development job for candidates with 1 - 3 years of experience.