Sales Co-ordinator

Job Purpose

The Sales Coordinator is responsible for supporting the sales team by coordinating purchase follow-ups, client communication, invoicing, warehouse coordination, and documentation to ensure smooth execution of sales orders from confirmation to dispatch.

Key Responsibilities

1. Purchase Coordination

• Follow up with the Purchase team to confirm material availability against sales orders

• Share timely updates with the sales team to avoid delivery or commitment delays

• Ensure continuous coordination to support on-time order execution

2. Invoice Processing (ERP)

• Create accurate sales invoices in ERP with complete details including pricing, GST, delivery terms, and client information

• Share invoices with clients and internal teams via email within defined timelines

• Ensure minimal errors and rework in invoice generation

3. Client Coordination

• Act as a single point of contact for assigned clients (4–5 clients)

• Coordinate on order confirmation, dispatch status, documentation, and queries

• Ensure timely communication and closure of client requirements

4. Sales Team Coordination

• Coordinate closely with sales team members

• Provide real-time updates on orders, dispatch schedules, invoices, and PI status

• Support the sales team in meeting customer commitments

5. Warehouse Coordination

• Coordinate with Pune warehouse Delhi warehouse and Bhiwandi Godown

• Confirm stock availability, dispatch planning, and material movement

• Follow up multiple times daily with warehouses to ensure timely dispatch

6. Proforma Invoice (PI) Management

• Prepare Proforma Invoices accurately as per quotations and client requirements

• Share PI with clients on time to enable order confirmation or advance payment

• Track PI approvals and inform sales team for further action

Key Skills & Competencies

• Strong coordination and follow-up skills

• Good communication (verbal & written)

• Working knowledge of ERP systems and MS Excel

• Ability to handle multiple stakeholders (sales, purchase, warehouse, clients)

• Attention to detail and time management

Performance Indicators

• Timely order processing and dispatch coordination

• Accuracy in invoice and PI creation

• Client satisfaction through effective communication

• Smooth coordination between sales, purchase, and warehouse teams

Interested candidates can call on 8898339696 or mail us on jobs@mountsolutions.in@gmail.com

• It is a Full Time Sales / Business Development job for candidates with 3 - 6+ years Experience.