Purchase Manager

Key Responsibilities

Procurement Strategy & Planning

• Develop and implement the annual procurement strategy and category plans aligned with project pipelines and business objectives.

• Partner with Operations and Project teams to forecast material and equipment requirements and translate them into structured procurement plans.

• Identify sourcing categories for artificial turf, natural grass seeds, irrigation systems, sports equipment, soil, sand, and related construction materials, and build a resilient, multi-vendor supply base.

• Lead the RFQ/RFP process for high-value and strategic purchases, and evaluate proposals on quality, price, delivery, and compliance.

Vendor Development & Relationship Management

• Identify, evaluate, and onboard new vendors and suppliers aligned with company quality standards and long-term project needs.

• Own vendor performance management, conducting periodic reviews on delivery adherence, quality, pricing, and service responsiveness.

• Build and sustain strategic, long-term relationships with key suppliers to secure priority service and continuity of supply during peak project periods.

• Resolve escalated vendor disputes, delivery issues, and quality concerns, and drive corrective action where required.

Negotiation & Contract Management

• Lead negotiations on rates, payment terms, delivery schedules, and service agreements to secure optimal cost and value outcomes.

• Review and approve purchase orders, work orders, and vendor contracts in coordination with the legal and finance teams.

• Ensure all procurement activity complies with company policy, budgetary approvals, and applicable regulatory requirements.

• Track contract milestones, renewal timelines, and risk exposure across key vendor agreements.

Purchase Order Management & Documentation

• Oversee timely raising and processing of Purchase Orders, ensuring accuracy of specifications, quantities, pricing, and delivery terms.

• Ensure complete and organized procurement documentation, including POs, invoices, delivery challans, inspection reports, and vendor agreements.

• Coordinate with the accounts team to enable timely payment processing and resolve invoice discrepancies.

• Lead procurement's role in month-end and year-end audits, ensuring accurate and complete records.

Cost Control & Budgetary Compliance

• Own procurement spend against approved project budgets, proactively flagging deviations to the Head Operations/Business Head.

• Drive cost-saving initiatives through strategic sourcing, bulk purchasing, and vendor consolidation.

• Prepare comparative cost statements and procurement analysis reports to support leadership decision-making.

• Track market price trends for key materials and recommend purchasing strategies to mitigate cost escalation.

Logistics, Import, Export and CHA

• Coordinate end-to-end logistics for inbound and outbound movement of materials and equipment across project sites, including transport planning and scheduling.

• Manage import and export documentation, including invoices, packing lists, bills of lading/airway bills, certificates of origin, and other shipment-related paperwork.

• Liaise with Customs House Agents (CHA), freight forwarders, and shipping/clearing agents to ensure timely customs clearance of imported and exported consignments.

• Monitor compliance with customs regulations, import/export policies, duty structures, and applicable trade documentation requirements.

• Track shipment status, resolve clearance delays or discrepancies, and coordinate with CHA and logistics partners to expedite delivery.

• Maintain accurate records of import/export transactions, duty payments, and customs clearance documents for audit and compliance purposes.

• Coordinate with warehouse and site teams to plan storage, handling, and last-mile delivery of imported materials and equipment.

Team Leadership & Reporting

• Guide and mentor procurement executives/associates, where applicable, ensuring smooth day-to-day procurement operations.

• Prepare and present weekly and monthly procurement MIS reports covering PO status, pending deliveries, vendor performance, and spend summaries.

• Maintain real-time procurement trackers and dashboards for visibility to Operations and Finance leadership.

• Recommend process improvements to reduce lead times, strengthen the vendor base, and enhance procurement efficiency.

Candidate Profile and Preferences

• Post Graduate in Business Administration; a degree or diploma in Supply Chain Management, Logistics, Commerce, or Engineering is preferred.

• Minimum 5-8 years of experience in procurement, purchasing, or supply chain roles, with at least 2 years in a managerial or team-lead capacity.

• Strong working knowledge of procurement processes, vendor management, contract negotiation, and purchase documentation.

• Proficiency in MS Office (Excel, Word, PowerPoint); working knowledge of ERP systems (Tally, SAP, or equivalent) is preferred.

• Proven negotiation skills and the ability to manage multiple vendor relationships and procurement cycles simultaneously.

• Good verbal and written communication skills in English and Hindi.

• Willingness to travel to project sites across India for material inspection, vendor visits, and coordination.

• High attention to detail, strong organizational ability, and the capacity to work under deadline pressure.

• Prior experience in the construction, infrastructure, landscaping, or sports industry is a strong plus.

Technical Skills required

Procurement & Supply Chain

• Procurement Strategy & Category Planning

• Vendor Identification, Onboarding & Development

• RFQ / RFP Preparation & Evaluation

• Purchase Order (PO) Management

• Contract & Agreement Management

• Cost Comparison & Spend Analysis

• Inventory Coordination & Stock Planning

• Logistics & Delivery Scheduling

Tools & Systems

• MS Excel (MIS Reporting, Comparative Statements)

• MS Word & PowerPoint (Documentation & Presentations)

• ERP Systems (Tally / SAP / Equivalent)

• Email & Digital Communication Tools

• Procurement Tracking Dashboards

• It is a Full Time Sales / Business Development job for candidates with 6+ years of experience.