Personal Assistant

Job Overview

We are looking for a smart, well-organized and responsible Personal Assistant to the Director who can efficiently manage the Director's day-to-day schedule, meetings, travel, communication and follow-ups.

The candidate should be comfortable travelling to other cities for business meetings, client visits, conferences, supplier/DMC meetings and other business activities.

Key Responsibilities

• Manage the Director's daily calendar, appointments and meetings.

• Coordinate and schedule meetings with clients, suppliers, hotels, DMCs, corporate clients and business partners.

• Accompany the Director during local and outstation business travel whenever required.

• Plan travel arrangements including flights, hotels, transportation and meeting schedules.

• Maintain a daily schedule and ensure timely follow-up on commitments.

• Handle emails, WhatsApp messages, calls and routine correspondence on behalf of the Director when required.

• Prepare meeting agendas, notes, presentations and basic reports.

• Take meeting minutes and ensure action points are followed up.

• Coordinate with internal teams and ensure tasks assigned by the Director are completed on time.

• Maintain important documents, contacts, quotations, reports and confidential information.

• Assist in preparing business proposals, presentations and travel-related documents.

• Maintain a database of important business contacts and follow-ups.

• Handle confidential and sensitive business information professionally.

• Coordinate with hotels, airlines, DMCs, travel partners and other suppliers when required.

• Assist the Director in personal and professional scheduling as required.

Required Skills

• Excellent communication skills in English and Hindi.

• Good written English and professional email drafting.

• Strong organizational and time-management skills.

• Good knowledge of MS Excel, Word, PowerPoint and Google Workspace.

• Good follow-up and coordination skills.

• Ability to multitask and handle urgent assignments.

• Professional personality and presentable appearance.

• Strong interpersonal and relationship-management skills.

• Ability to work independently with minimum supervision.

• Willingness to travel to other cities and accompany the Director on business trips.

• Should be comfortable working flexible hours when business requirements demand.

Preferred Skills

• Experience as PA / Executive Assistant / Executive Coordinator.

• Knowledge of domestic and international travel.

• Experience dealing with hotels, DMCs, airlines, corporates or travel agencies.

  Candidate Profile

  We are looking for someone who is mature, trustworthy, proactive, well-spoken and highly organized, with the ability to anticipate the Director's requirements rather than waiting for instructions.

  The candidate should be comfortable handling both office coordination and outstation travel responsibilities.

• It is a Full Time Sales / Business Development job for candidates with 2 - 6+ years Experience.