Executive Secretary

Job Description

Executive Secretary to MD & CEO

Company: Adornment Engineers India Private Limited
Location: Faridabad, Haryana
Employment Type: Full-Time

About Us

Adornment Engineers India Private Limited is a leading inspection, audit, and engineering services organization specializing in third-party inspection, pipeline inspection, industrial audits, and management system assessments. We are committed to delivering professional, impartial, and high-quality services across the energy and infrastructure sectors.

Position Summary

We are seeking a highly organized, proactive, and trustworthy Executive Secretary to the CEO who can efficiently manage executive operations, maintain confidentiality, and support strategic business activities. The ideal candidate will possess excellent communication, coordination, documentation, and administrative skills.

Key Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.

• Organize board meetings, management review meetings, and client meetings.

• Prepare meeting agendas, minutes of meetings (MoM), and follow up on action items.

• Draft professional correspondence, reports, presentations, proposals, and official letters.

• Coordinate with clients, government bodies, accreditation agencies, and internal departments.

• Maintain confidential records, contracts, legal documents, and executive files.

• Screen calls, emails, and correspondence, prioritizing matters requiring immediate attention.

• Track important deadlines, compliance requirements, and business commitments.

• Coordinate domestic and international travel, accommodation, and logistics.

• Assist in preparing business presentations and management reports.

• Support business development initiatives and maintain customer relationship records.

• Maintain document control and ensure timely circulation of important communications.

• Coordinate recruitment interviews and executive-level appointments when required.

• Handle special projects assigned directly by the CEO.

• Maintain complete confidentiality regarding company information and strategic decisions.

Qualifications

• Bachelor's Degree in Business Administration, Commerce, Management, English, or related discipline.

• MBA or Executive Assistant certification will be an added advantage.

Experience

• Minimum 0–3 years of experience as Executive Secretary, Executive Assistant, or Personal Assistant to senior management.

• Experience working with engineering, inspection, certification, consulting, or infrastructure organizations is preferred.

Required Skills

• Excellent written and verbal communication in English and Hindi.

• Strong drafting and business correspondence skills.

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Excellent organizational and time management skills.

• Ability to multitask under pressure.

• Professional etiquette and interpersonal skills.

• Strong analytical and problem-solving abilities.

• High level of integrity, discretion, and confidentiality.

• Knowledge of document management systems.

• Experience in preparing presentations and executive reports.

Preferred Competencies

• Understanding of ISO Management Systems.

• Familiarity with engineering or inspection industry documentation.

• Experience coordinating with regulatory authorities and accreditation bodies.

• Ability to independently manage executive priorities.

Personal Attributes

• Self-motivated and proactive.

• Highly dependable and trustworthy.

• Detail-oriented with excellent follow-up skills.

• Positive attitude and professional appearance.

• Ability to work independently with minimal supervision.

• Strong commitment to quality and continuous improvement.

Reporting To

Chief Executive Officer (CEO)

Compensation

• Best in the industry.

• Performance-based annual appraisal.

• Professional growth and career development opportunities.

How to Apply

Interested candidates may send their updated resume along with a recent photograph to:

HR Department
Adornment Engineers India Private Limited

Only shortlisted candidates will be contacted.

• It is a Full Time Sales / Business Development job for candidates with 0 - 2 years of experience.