Admin Executive

Job Summary

We are looking for a reliable Admin & Office Executive to manage daily office operations for our silver handicraft business. The role involves administrative support, coordination with artisans, vendors, and customers, documentation, and basic accounting support.

Key Responsibilities

Office Administration

• Handle day-to-day office operations and ensure smooth workflow

• Maintain office files, records, invoices, and documents

• Manage incoming calls, emails, and courier handling

• Schedule meetings and maintain calendars

Sales & Order Coordination

• Prepare quotations, sales orders, and delivery challans

• Coordinate with production/artisans for order status and timelines

• Follow up with clients regarding orders and payments

• Maintain customer and vendor databases

Inventory & Purchase Support

• Maintain records of silver stock, raw materials, and finished goods

• Assist in purchase orders and vendor coordination

• Track inward and outward stock entries

Accounts & Compliance Support

• Assist in basic accounting entries, billing, and payment follow-ups

• Coordinate with the accountant for GST, invoices, and reports

• Maintain expense records and petty cash

General Support

• Coordinate with logistics for dispatch and deliveries

• Support management with reports and MIS

• Ensure confidentiality of business data

Required Skills & Qualifications

• Graduate in any discipline (B.Com preferred)

• 0–2 years of experience in admin/office executive role

• Basic knowledge of MS Excel, Word, and email communication

• Familiarity with billing software/Tally is an advantage

• Good communication and coordination skills

• Organized, detail-oriented, and trustworthy

Preferred Experience (Good to Have)

• Experience in jewellery, handicraft, or manufacturing industry

• Knowledge of silver items, weights, and inventory handling

• GST invoice handling experience

• It is a Full Time Sales / Business Development job for candidates with 6 months - 2 years of experience.