Retail Sales Store Keeper

. Material Receiving

· Receive spare parts, consumables, tools and other materials against approved purchase orders/invoices.

· Verify quantity, part number, description and physical condition of materials.

· Check received materials against purchase documents and report discrepancies immediately.

· Prepare/maintain GRN or material receipt records as applicable.

· Ensure proper tagging and identification of received materials.

B. Storage & Inventory Management

· Arrange materials systematically with proper identification and location marking.

· Maintain separate and organized storage for spare parts, consumables, tools, lubricants and other workshop materials.

· Follow FIFO wherever applicable.

· Ensure proper storage conditions to prevent damage, rust, leakage or deterioration.

· Maintain minimum and maximum stock levels for regular-use items.

· Monitor slow-moving, non-moving and excess inventory.

C. Material Issue to Workshop

· Issue materials only against authorized requisitions/work orders/job cards.

· Record all material issues accurately.

· Ensure correct part number, quantity and material are issued to the concerned technician/team.

· Maintain records of parts and consumables issued against individual jobs/vehicles wherever required.

· Avoid unauthorized or excess material issuance.

D. Stock Control

· Maintain daily stock records in Excel/software/ERP as applicable.

· Conduct regular physical stock verification.

· Reconcile physical stock with system/register records.

· Immediately report shortages, excess stock, damages or discrepancies to the reporting manager.

· Support monthly/periodic inventory audits.

· Maintain proper records for stock adjustments with management approval.

E. Workshop Coordination

· Coordinate with Workshop Manager, Service Advisors, Technicians, Procurement and Accounts departments.

· Ensure required parts and consumables are available for ongoing jobs.

· Inform the concerned person about unavailable or low-stock items.

· Coordinate with Procurement for replenishment of critical materials.

· Support smooth and uninterrupted workshop operations.

F. Tools & Equipment Control

· Maintain records of workshop tools issued to technicians/employees.

· Track return of tools after use.

· Report missing, damaged or misused tools.

· Maintain proper tool storage and identification.

· Conduct periodic tool verification.

G. Documentation & Reporting

· Maintain GRN/material receipt records.

· Maintain material issue/return records.

· Maintain stock registers and inventory reports.

· Prepare daily/weekly/monthly stock reports as required.

· Maintain records of damaged, rejected, returned and obsolete materials.

· Provide required documents/data during internal and external audits.

3. Key Performance Indicators (KPIs)

· Inventory accuracy

· Physical stock vs. system/register accuracy

· Timely availability of workshop materials

· Reduction in stock shortages

· Proper control of material issues

· Reduction in material wastage/damage

· Proper documentation and record maintenance

· Tool accountability

· Timely identification of slow/non-moving stock

· Zero unauthorized material issuance

4. Qualification

· Minimum 12th Pass; Diploma/Graduate preferred.

· Diploma/Certificate in Automobile, Mechanical or Stores Management will be an advantage.

5. Experience

· 2–5 years of experience in stores/inventory management.

· Experience in an automobile workshop, bodyshop, dealership, service centre or automotive company will be preferred.

· Candidates with experience handling automotive spare parts and workshop consumables will be given preference.

6. Required Skills

· Knowledge of automotive spare parts and workshop consumables.

· Basic inventory and stock management knowledge.

· Good knowledge of Excel and computer operations.

· ERP/Tally/store management software knowledge preferred.

· Good record-keeping and documentation skills.

· Ability to identify part numbers and material descriptions.

· Good coordination and communication skills.

· Attention to detail.

· Ability to work in a fast-paced workshop environment.

7. Personal Attributes

· Honest and responsible in handling company materials.

· Disciplined and organized.

· Strong ownership and accountability.

· Good numerical and analytical ability.

· Team-oriented approach.

· Willingness to work according to workshop requirements.

8. Authority & Control

The Store Keeper is responsible for ensuring that:

· No material is issued without proper authorization.

· All inward and outward material movements are recorded.

· Stock discrepancies are immediately reported.

· Store access is controlled.

· Company materials are protected from loss, damage and misuse.

· Inventory records remain updated and accurate.

9. Coordination With

Internal: Workshop Manager, Service Advisors, Technicians, Procurement/Purchase, Accounts, HR & Administration.

External: Vendors/Suppliers, Transporters and service providers, as required.

10. Preferred Candidate Profile

A candidate with 2–5 years of automotive workshop/store experience, good knowledge of spare parts and consumables, strong inventory-control skills, and practical experience in Excel/ERP-based stock management would be preferred.

• It is a Full Time Retail / Counter Sales job for candidates with 2 - 5 years of experience.