Retail Sales Store Incharge

Store / Material In-charge — Job Description

This role owns receiving, storing, issuing, and reconciling all electrical/LED/signage material moving between vendors, the store, and site — the direct fix for unexplained wastage, theft, and unverifiable bills. Reports to Farheen (Owner), not to site electricians.

Key Responsibilities

• Receive material at store/site: verify against invoice/delivery challan (item, quantity, brand, condition) before accepting.

• Maintain daily Inward Register: date, item, qty, rate, vendor, bill no., photo of bill and material.

• Maintain daily Outward/Issue Register: what's handed to which electrician, for which job/site, quantity issued.

• Reconcile per job on completion: material issued vs. actually installed (physically verified) vs. returned to store vs. wastage, with a reason for any gap.

• Raise or approve purchase indents against the standard Bill of Material (BOM) for that job type/size before any purchase is made.

• Get and compare quotes from the approved vendor list (minimum 2-3 quotes above a set purchase value) before approving purchase.

• Keep a running rate card of common items (wire, LED modules, SMPS/drivers, MS structure, connectors) and flag any bill that deviates significantly from it.

• Conduct random physical stock counts and spot-checks at active sites; photograph material before it's installed.

• Report weekly to Farheen: stock on hand, consumption vs. plan, any bill or quantity variances flagged.

Requirements

• 2-5 years' experience in store-keeping, site supervision, or purchasing; electrical, signage, hoarding, or hardware/trading background preferred.

• Working knowledge of basic electrical items: wire gauges, LED modules, SMPS/LED drivers, MS structure/angle, connectors, and how they're specified and priced.

• Comfortable maintaining registers by hand or in Excel/a simple mobile app; basic literacy in reading invoices and comparing rates.

• Trustworthy and willing to be the point of accountability for material; this role only works if it does not report to or get overridden by the electrician/site team.

• Local candidate preferred, able to travel between store and sites as needed.

Skills & Competencies

• Attention to detail and comfort with repetitive daily record-keeping.

• Basic negotiation ability to question vendor rates and challenge inflated bills.

• Clear, direct communication; willing to flag discrepancies to ownership even when it involves a long-standing electrician or vendor.

• Honesty and integrity; this is fundamentally a trust-and-verification role.

• Basic math/Excel comfort for reconciling issued vs. used vs. wasted quantities.

KPIs / Success Metrics

• Percentage variance between issued material and material verified as installed/used per job (target: within an agreed wastage allowance, e.g. 5-8%).

• Zero purchases made outside the approved vendor list/indent process without prior sign-off.

• 100% of bills logged with photo, breakdown, and vendor within 24 hours of purchase.

• Reduction in average material cost per sq ft of board/hoarding over time, tracked against the rate card.

• Timeliness and completeness of weekly reconciliation reports.

• It is a Full Time Retail / Counter Sales job for candidates with 2 - 3 years of experience.