Preschool Coordinator

🏫 Job Responsibilities – Preschool Coordinator

The Preschool Coordinator is responsible for the overall smooth functioning of the preschool, ensuring high standards in academics, operations, staff management, and parent satisfaction.

🗂️ 1. Administration & Academic Coordination

• Oversee daily school operations and ensure smooth classroom functioning

• Coordinate with teachers for lesson planning, curriculum execution, and activity scheduling

• Maintain student records, attendance, and documentation

• Ensure timely communication with parents (circulars, updates, notices)

• Manage admissions process, inquiries, and parent counselling

• Monitor implementation of school policies and procedures

👩‍🏫 2. Human Resource (HR) Management

• Assist in recruitment, hiring, and onboarding of teachers and support staff

• Conduct staff orientation and training programs

• Monitor staff performance and maintain evaluation records

• Handle attendance, leave management, and duty rosters

• Address staff concerns and maintain a positive work environment

• Ensure discipline, grooming, and professional conduct of staff

⚙️ 3. Operations Management

• Ensure smooth day-to-day functioning of classrooms and daycare

• Supervise daily schedules, activities, and transitions

• Coordinate with teachers and helpers for activity execution

• Monitor child safety, hygiene, and overall well-being

• Ensure proper implementation of SOPs and quality standards

• Handle parent queries, concerns, and feedback professionally

🏢 4. Facilities & Infrastructure Management

• Ensure cleanliness, hygiene, and maintenance of the entire premises

• Supervise housekeeping staff and assign daily duties

• Ensure availability of teaching materials, stationery, and supplies

• Coordinate with vendors for repairs, maintenance, and services

• Conduct regular safety checks (CCTV, fire safety, play area safety)

• Maintain inventory and stock records

💰 5. Fee & Accounts Coordination (Optional but Recommended)

• Coordinate fee collection and follow-ups with parents

• Maintain records of payments, receipts, and pending dues

• Support management in basic accounts tracking and reporting

📣 6. Parent Relationship & Communication

• Build strong relationships with parents and guardians

• Conduct Parent-Teacher Meetings (PTMs)

• Handle complaints, feedback, and suggestions effectively

• Ensure high levels of parent satisfaction and trust

🎉 7. Events & Activities Management

• Plan and execute school events, celebrations, and special days

• Coordinate with staff for smooth execution of activities

• Ensure proper arrangements, decorations, and safety during events

📊 8. Reporting & Compliance

• Prepare daily, weekly, and monthly reports for management

• Ensure compliance with local regulations and preschool norms

• Maintain documentation for audits and inspections

🛡️ 9. Safety & Child Protection

• Ensure strict adherence to child safety policies

• Monitor entry/exit procedures and visitor management

• Handle emergencies and ensure first-aid readiness

⏰ 10. Leadership & Coordination

• Act as a bridge between management, staff, and parents

• Ensure teamwork, accountability, and smooth coordination

• Take initiative to improve school processes and quality

✅ Ideal Skills Required

• Strong leadership and multitasking abilities

• Excellent communication and interpersonal skills

• Basic knowledge of preschool curriculum and child care

• Administrative and organizational skills

• Problem-solving and decision-making ability

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 5 years of experience.