Personal Assistant

We are looking for a Personal Assistant cum PA for our Secretary

Objectives

• Free the executive's time from administrative duties to focus on strategic tasks and core business activities

• Serve as the primary point of contact for all communications, filtering and prioritizing messages effectively

• Maintain seamless daily operations by managing complex schedules, travel, and logistics

• Protect confidentiality and uphold the employer's reputation through discreet handling of sensitive information

• Anticipate needs proactively and prevent problems before they arise

• Enable maximum productivity by creating organized systems and efficient workflows

• Bridge communication between the employer and staff, clients, suppliers, and external stakeholders

• Support both professional and personal aspects of the employer's life to reduce stress and improve work-life balance

Responsibilities

• Manage complex calendars, schedule appointments, schedule doctor appointments coordinate meetings, and control access to the employer's time

• Screen and respond to phone calls, emails, and correspondence on behalf of the employer

• Organize comprehensive travel arrangements including flights, accommodation, ground transportation, visas, and detailed itineraries

• Coordinate and prepare for meetings, including drafting agendas, taking minutes, and following up on action items

• Prepare documents, reports, presentations, memos, and correspondence

• Maintain filing systems, databases, and administrative procedures for both hard copy and digital records

• Handle personal errands such as shopping, meal planning, household management, and remembering special occasions

• Conduct research, gather information, and prepare summaries and findings

• Plan and coordinate events, from small meetings to large corporate functions, including venue selection and vendor management

• Liaise with internal staff, clients, suppliers, contractors, and other contacts

• Oversee household or property management tasks, including coordinating with maintenance staff and service providers

• Manage social media accounts and assist with reputation management when required

• Provide support for special projects and carry out additional responsibilities as delegated by the employer

Personal Secretary Qualifications and Skills

• Excellent organizational and time management abilities

• Strong written and verbal communication skills

• High level of discretion, reliability, and professionalism

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Ability to multitask and prioritize under pressure

• Attention to detail and proactive problem-solving skills

• Familiarity with office equipment and administrative procedures

• Flexible, resourceful, and adaptable to changing priorities

Salary negotiable. Salary as per market standards.

• It is a Full Time Recruiter / HR / Admin job for candidates with 0 - 2 years of experience.