Personal Assistant

Personal Assistant to Managing Director

Company: Oorjita Projects Private Limited
Location: Banjara Hills, Hyderabad
Position: Personal Assistant (PA) to Managing Director
Experience: 0–1 Year
Employment Type: Full-Time
Reporting To: Managing Director

Job Summary

Oorjita Projects Private Limited is looking for a smart, organized, responsible, and proactive Personal Assistant to the Managing Director. The candidate will support the MD in managing day-to-day schedules, meetings, communications, documentation, follow-ups, and coordination with internal teams and external stakeholders.

This position is suitable for a fresher or candidate with up to one year of experience who has strong communication skills, attention to detail, confidentiality, and the ability to handle multiple priorities professionally.

Key Responsibilities

• Manage the Managing Director’s daily calendar, appointments, meetings, and reminders.

• Schedule and coordinate internal and external meetings.

• Maintain meeting agendas and take Minutes of Meetings (MOM) when required.

• Track action points, deadlines, and commitments arising from meetings and regularly follow up with concerned teams.

• Coordinate with department heads, employees, clients, vendors, consultants, and other external stakeholders on behalf of the MD.

• Handle phone calls, emails, correspondence, and routine communication professionally.

• Prepare letters, emails, presentations, reports, meeting notes, and other business documents.

• Maintain confidential documents, records, contact details, and important information in an organized manner.

• Assist the MD with daily task planning and ensure important priorities and deadlines are not missed.

• Arrange travel, accommodation, transportation, and itineraries whenever required.

• Collect information and status updates from different departments and present them to the MD in a clear and concise manner.

• Assist in coordinating management reviews, project meetings, client meetings, and other business activities.

• Maintain proper filing and retrieval of physical and digital documents.

• Perform basic research and prepare summaries or information required by the MD.

• Handle sensitive and confidential information with complete discretion.

• Undertake other administrative and coordination responsibilities assigned by the Managing Director.

Candidate Profile

Education: Any Bachelor’s degree. BBA, B.Com, BA, B.Sc, MBA or related qualifications may be preferred.

Experience: 0–1 year. Freshers with good communication and organizational skills are encouraged to apply.

Required Skills

• Good verbal and written communication skills in English; knowledge of Telugu and/or Hindi will be an advantage.

• Good working knowledge of MS Office – Word, Excel, PowerPoint and Outlook/email.

• Strong organizational and time-management skills.

• Ability to prepare professional emails, documents, reports, and meeting notes.

• Good follow-up and coordination skills.

• Ability to multitask and work according to changing priorities.

• Professional appearance, communication, and workplace etiquette.

• High level of integrity, confidentiality, and discretion.

• Willingness to learn and take ownership of assigned responsibilities.

• Ability to work independently with minimum supervision after appropriate training.

Preferred Attributes

The ideal candidate should be proactive, dependable, punctual, detail-oriented, confident, presentable, and solution-focused. The role requires someone who can anticipate requirements, follow up persistently but professionally, and act as an effective coordination point between the Managing Director and various stakeholders.

Work Location

Oorjita Projects Private Limited
Banjara Hills, Hyderabad, Telangana

Job Type: Full-Time | Work from Office
Experience: Fresher to 1 Year

• It is a Full Time Recruiter / HR / Admin job for candidates with 0 - 2 years of experience.