Personal Assistant

Personal Assistant to Managing Director

Company: Oorjita Projects Private Limited
Location: Banjara Hills, Hyderabad
Position: Personal Assistant (PA) to Managing Director
Experience: 0–1 Year
Employment Type: Full-Time
Reporting To: Managing Director

Job Summary

Oorjita Projects Private Limited is looking for a smart, organized, responsible, and proactive Personal Assistant to the Managing Director. The candidate will support the MD in managing day-to-day schedules, meetings, communications, documentation, follow-ups, and coordination with internal teams and external stakeholders.

This position is suitable for a fresher or candidate with up to one year of experience who has strong communication skills, attention to detail, confidentiality, and the ability to handle multiple priorities professionally.

Key Responsibilities

• Manage the Managing Director’s daily calendar, appointments, meetings, and reminders.

• Schedule and coordinate internal and external meetings.

• Maintain meeting agendas and take Minutes of Meetings (MOM) when required.

• Track action points, deadlines, and commitments arising from meetings and regularly follow up with concerned teams.

• Coordinate with department heads, employees, clients, vendors, consultants, and other external stakeholders on behalf of the MD.

• Handle phone calls, emails, correspondence, and routine communication professionally.

• Prepare letters, emails, presentations, reports, meeting notes, and other business documents.

• Maintain confidential documents, records, contact details, and important information in an organized manner.

• Assist the MD with daily task planning and ensure important priorities and deadlines are not missed.

• Arrange travel, accommodation, transportation, and itineraries whenever required.

• Collect information and status updates from different departments and present them to the MD in a clear and concise manner.

• Assist in coordinating management reviews, project meetings, client meetings, and other business activities.

• Maintain proper filing and retrieval of physical and digital documents.

• Perform basic research and prepare summaries or information required by the MD.

• Handle sensitive and confidential information with complete discretion.

• Undertake other administrative and coordination responsibilities assigned by the Managing Director.

Candidate Profile

Education: Any Bachelor’s degree. BBA, B.Com, BA, B.Sc, MBA or related qualifications may be preferred.

Experience: 0–1 year. Freshers with good communication and organizational skills are encouraged to apply.

Required Skills

• Good verbal and written communication skills in English; knowledge of Telugu and/or Hindi will be an advantage.

• Good working knowledge of MS Office – Word, Excel, PowerPoint and Outlook/email.

• Strong organizational and time-management skills.

• Ability to prepare professional emails, documents, reports, and meeting notes.

• Good follow-up and coordination skills.

• Ability to multitask and work according to changing priorities.

• Professional appearance, communication, and workplace etiquette.

• High level of integrity, confidentiality, and discretion.

• Willingness to learn and take ownership of assigned responsibilities.

• Ability to work independently with minimum supervision after appropriate training.

Preferred Attributes

The ideal candidate should be proactive, dependable, punctual, detail-oriented, confident, presentable, and solution-focused. The role requires someone who can anticipate requirements, follow up persistently but professionally, and act as an effective coordination point between the Managing Director and various stakeholders.

• It is a Full Time Recruiter / HR / Admin job for candidates with Freshers.