Personal Assistant

Job Summary

We are looking for a highly organized, proactive, and dependable Executive Assistant to support the Managing Director. The ideal candidate should possess exceptional follow-up skills, excellent coordination abilities, and the capability to manage multiple priorities in a fast-paced environment. This role requires handling confidential information, coordinating with internal teams, ensuring timely execution of tasks, and acting as a key communication bridge between the MD and various stakeholders.

Key Responsibilities

• Manage the MD's calendar, appointments, meetings, and travel arrangements.

• Track and follow up on all action items assigned by the MD across departments.

• Coordinate with internal teams to ensure timely completion of tasks and projects.

• Prepare reports, presentations, meeting agendas, and MOM (Minutes of Meeting).

• Draft professional emails, letters, and business correspondence.

• Handle confidential documents and sensitive business information with discretion.

• Conduct internet research and compile business insights whenever required.

• Organize meetings, record action points, and monitor execution.

• Maintain trackers, schedules, and documentation for ongoing projects.

• Support the MD in administrative, operational, and coordination activities.

• Handle personal coordination tasks of the MD whenever required.

Desired Candidate Profile

• Graduate in any discipline.

• 3 - 5 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or similar role supporting senior management.

• Excellent follow-up and organizational skills.

• Strong verbal and written English communication.

• Advanced knowledge of MS Excel, Word, PowerPoint, and Google Workspace.

• Ability to multitask and prioritize effectively.

• High level of integrity, confidentiality, and professionalism.

• Strong interpersonal and stakeholder management skills.

• Proactive attitude with excellent problem-solving abilities.

Preferred Skills

• Calendar Management

• Executive Coordination

• Follow-up & Task Tracking

• Meeting Coordination

• Travel Management

• Email & Business Correspondence

• Microsoft Excel & Documentation

• Administrative Support

• It is a Full Time Recruiter / HR / Admin job for candidates with 2 - 5 years of experience.