HR/Admin Payroll Executive

Job Description – Payroll & HR Executive

Company Name: Definite Managements India Pvt. Ltd.
Job Title: Payroll & HR Executive
Experience: Minimum 1 year of relevant experience
Location: Mohan Nagar, Chinchwad, PCMC, Pune, Maharashtra
Employment Type: Full-time

About the Company

Definite Managements India Pvt. Ltd. provides payroll processing, statutory compliance, labour law compliance, HR support, and related advisory services to businesses.

Website: https://www.definitepayroll.com/

Job Summary

We are looking for a detail-oriented and responsible Payroll & HR Executive with at least 1 year of relevant experience in payroll processing, HR operations, and statutory compliance. The candidate should have a basic understanding of PF, ESIC, professional tax, labour laws, and employee documentation.

Key Responsibilities

1. Payroll Processing

• Assist in monthly payroll processing and salary calculations.

• Prepare salary sheets, wage calculations, and payslips.

• Verify attendance, leave records, overtime, and employee salary inputs.

• Handle salary components, deductions, and full-and-final settlement calculations.

• Maintain payroll records and employee salary data accurately.

2. Statutory Compliance

• Assist with monthly PF and ESIC calculations, contributions, and returns.

• Support Professional Tax (PT), Labour Welfare Fund (LWF), and TDS-related payroll activities, as applicable.

• Maintain statutory records and employee registration details.

• Assist in preparing compliance documents, registers, and reports.

• Follow up on pending employee documents and statutory requirements.

3. HR Operations

• Maintain employee personal files and HR documentation.

• Assist with joining formalities, employee onboarding, and exit procedures.

• Maintain employee master data, attendance, and leave records.

• Coordinate with clients and employees regarding payroll inputs and required documents.

• Support HR letters, employee queries, and other routine HR activities.

4. MIS and Reporting

• Prepare monthly payroll reports and compliance trackers.

• Maintain Excel sheets and employee databases.

• Verify data accuracy and resolve discrepancies.

• Coordinate with internal teams and clients to complete assigned work within deadlines.

Required Skills

• Minimum 1 year of experience in payroll, HR operations, or statutory compliance.

• Basic knowledge of PF, ESIC, PT, LWF, and payroll calculations.

• Good working knowledge of MS Excel, including formulas and data management.

• Knowledge of VLOOKUP/XLOOKUP, Pivot Tables, and basic Excel reporting will be an advantage.

• Good communication, coordination, and follow-up skills.

• Strong attention to detail and ability to meet deadlines.

Educational Qualification

• Graduate in B.Com, BBA, MBA (HR), or a related field.

• Candidates with relevant payroll and compliance experience will be preferred.

Preferred Candidate Profile

• Responsible, organised, and willing to learn.

• Able to handle confidential employee and salary information.

• Comfortable coordinating with clients and employees.

• Interested in developing a career in payroll, HR, and labour law compliance.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 2 years of experience.