Office Supervisor

Job Description

Office Supervisor

Position Summary

We are looking for a reliable, hands-on Office Supervisor to take end-to-end ownership of facility upkeep, repair & maintenance, vendor management, and day-to-day administrative operations across our office, upcoming hotel project, and warehouses.

Reports To

Management

Job Location

Sector 17, Dwarka (with travel to hotel project site and warehouse locations)

Salary

Negotiable, based on experience

Work Time

Monday to Saturday, 9:00 AM to 6:00 PM (flexibility required for urgent repairs or vendor visits)

Key Responsibilities

• Repair & Maintenance: Take ownership of all repair and maintenance work across office, hotel site, and warehouses — electrical fittings, plumbing, ACs, generators, power backup, appliances, and general infrastructure — ensuring zero avoidable downtime.

• Vendor Management & Procurement: Identify, onboard, and manage local vendors and contractors for consumables, repairs, and services. Collect and compare quotes, negotiate rates, place purchase orders, and verify bills against actual work/supplies delivered.

• Facility & Housekeeping Oversight: Ensure the office, washrooms, pantry, and common areas are always clean, hygienic, and well-stocked. Supervise housekeeping/office boy staff and their daily task completion.

• Appliance & Equipment Upkeep: Regularly inspect printers, scanners, ACs, generators, kitchen/pantry equipment, and other appliances; schedule preventive maintenance and coordinate timely repairs.

• Multi-Site Coordination: Oversee day-to-day administrative and maintenance needs across the office, the hotel project under construction, and warehouse locations, prioritizing and resolving issues as they arise.

• Inventory & Supplies: Maintain stock of office and pantry consumables, place timely reorders, and keep accurate inventory and purchase records.

• Staff Supervision: Guide and supervise office admin/support staff (office boys, housekeeping) to ensure daily tasks and checklists are completed on time.

• Documentation & Reporting: Maintain records of vendor contracts, AMC schedules, purchase bills, and maintenance logs. Provide regular status updates to management.

Requirements & Qualifications

• Education: Graduate preferred; candidates with a strong track record and relevant experience will also be considered.

• Experience: 4–6 years in office administration, facility management, or site supervision, ideally with exposure to managing multiple locations or vendors.

• Skills: Strong working knowledge of basic electrical, plumbing, AC, and generator systems; proven vendor negotiation and purchase management skills; comfortable using MS Excel/Word for tracking and reporting.

• Leadership: Ability to supervise and coordinate support staff and get things done independently with minimal follow-up.

• Mobility: Willingness to travel between office, hotel site, and warehouse locations; a valid driving license is preferred.

• It is a Full Time Recruiter / HR / Admin job for candidates with 4 - 6 years of experience.