Office Admin

About ArchEase

ArchEase is India's first structured vendor management partner for architects. We help architects source materials from

650+ verified vendors across 22 product categories, through our AI platform and our product studio in Adyar.

Key Responsibilities

Studio and Front Desk

• Run the studio day to day: keep it clean, organised and presentation-ready, and maintain the product sample library

• Welcome architects, clients and vendors, and manage studio appointments

• Handle incoming calls, emails and couriers

Appointment Setting

• Call architects to fix meetings for the marketing team

• Call vendors to fix meetings for the purchase team

Records and Reporting

• Maintain and cross check all records: project tracker, enquiry sheet and registration sheets

• Flag gaps or errors to the team and keep files in order, including vendor agreements

Administration

• Track office supplies, samples and assets

• Book travel and support the team with admin tasks

• Log petty cash and daily expenses accurately

What You'll Need

• 1 to 2 years in office administration, front desk or customer coordination

• Confident on the phone with professionals; good spoken and written English and Tamil

• Strong with Google Sheets or Excel

• Organised, detail-minded and presentable

How We'll Measure Success

• Number of architect and vendor meetings booked each week

• Trackers and sheets are complete, accurate and up to date

• Studio is always visitor-ready, and appointments run on time

• Petty cash and inventory records match, every month

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 2 years of experience.