Office Admin

Office Administrator / Operations Administrator:

Job Title: Office Administrator

Job Summary

We are looking for a highly organized and proactive Office Administrator to oversee daily office operations, manage staff, coordinate purchases, negotiate with vendors, and ensure smooth functioning of all administrative activities. The candidate will play a key role in maintaining operational efficiency and supporting business growth.

Key Responsibilities

Office & Operations Management

• Oversee day-to-day office operations and administrative activities.

• Ensure smooth coordination between different departments.

• Monitor office productivity and implement process improvements.

• Maintain office records, documents, and reports.

Staff Management

• Supervise office staff and monitor attendance, discipline, and performance.

• Coordinate staff schedules and task assignments.

• Ensure timely resolution of employee operational issues.

• Foster a positive and productive work environment.

Purchase & Vendor Management

• Manage procurement of office supplies, equipment, and services.

• Identify and develop relationships with reliable vendors and suppliers.

• Obtain quotations, compare pricing, and negotiate the best commercial terms.

• Monitor inventory levels and ensure timely replenishment.

Negotiation & Cost Control

• Conduct negotiations with vendors, contractors, and service providers.

• Achieve cost savings while maintaining quality standards.

• Review contracts, purchase orders, and vendor agreements.

Administrative Responsibilities

• Handle office maintenance, housekeeping, security, and facility management.

• Coordinate travel, logistics, courier services, and office events when required.

• Ensure compliance with company policies and procedures.

• Support management with reports, MIS, and operational updates.

Required Skills

• Strong leadership and team management abilities.

• Excellent negotiation and vendor management skills.

• Good communication and interpersonal skills.

• Strong organizational and multitasking capabilities.

• Proficiency in MS Office (Excel, Word, PowerPoint).

• Ability to work independently and solve problems effectively.

Qualifications

• Graduate in any discipline (BBA Operations preferred).

• 2–4 years of experience in office administration, operations, procurement, or facility management.

• Experience in manufacturing or industrial environments will be an added advantage.

Preferred Traits

• Self-motivated and result-oriented.

• Strong follow-up and execution skills.

• High level of integrity and accountability.

• Ability to handle multiple responsibilities simultaneously.

• It is a Full Time Recruiter / HR / Admin job for candidates with 2 - 4 years of experience.