HR/Admin HR Operations

HR OPERATIONS EXECUTIVE

Company: 8 Directions Security Services Pvt. Ltd.
Location: Noida, Sector 63
Department: Human Resources / Operations
Employment Type: Full-Time
Experience: 2–5 Years
Industry: Security Services / Facility Management / Manpower Services

ABOUT THE ROLE

8 Directions Security Services Pvt. Ltd. is looking for a result-oriented HR Operations Executive to manage day-to-day HR operations, bulk recruitment, employee joining, attendance, salary preparation, payroll coordination and manpower deployment across security and facility management sites.

The ideal candidate should have practical experience in Security Services / Facility Management / Manpower Outsourcing, particularly in handling large-scale blue-collar manpower and site-based employees.

KEY RESPONSIBILITIES

1. Bulk Recruitment & Manpower Hiring

• Handle bulk recruitment for Security Guards, Supervisors, Housekeeping Staff, Bouncers, Stewards, Pantry Staff and other manpower requirements.

• Coordinate with field recruiters, hiring teams and manpower sources.

• Maintain daily recruitment and joining targets.

• Screen candidates and conduct/coordinate interviews.

• Coordinate documentation and verification of selected candidates.

• Maintain recruitment MIS, joining status and manpower requirement reports.

• Ensure timely fulfilment of manpower requirements received from operations/sites.

2. Employee Joining & Onboarding

• Manage complete joining formalities for new employees.

• Collect and verify required employee documents.

• Prepare joining forms, employee files and HR records.

• Complete induction and company/site briefing.

• Coordinate deployment of employees at client locations.

• Ensure proper employee database updating in HR software/Excel.

3. Attendance Management

• Collect and consolidate daily/monthly attendance from all sites.

• Coordinate with Site Supervisors and Operations Team for attendance corrections.

• Monitor absenteeism, late coming, leave and manpower shortages.

• Maintain accurate attendance records for payroll processing.

• Follow up on missing or incorrect attendance before salary preparation.

4. Salary Preparation & Payroll Support

• Prepare monthly salary sheets based on attendance, joining dates, leave, overtime, deductions and approved changes.

• Verify employee-wise salary calculations before payroll submission.

• Coordinate with Accounts/Management for payroll processing.

• Prepare salary MIS and site-wise payroll reports.

• Track advances, deductions, loans, penalties and other approved adjustments.

• Ensure timely resolution of salary-related employee queries.

• Maintain proper salary records and supporting documents.

5. HR Operations & SOP Implementation

• Implement and follow company HR SOPs and processes.

• Maintain employee master data and personnel records.

• Ensure proper documentation for joining, transfer, resignation and exit.

• Coordinate employee transfers and site deployment.

• Monitor manpower availability and replacement requirements.

• Ensure HR processes are followed consistently across sites.

• Suggest improvements in HR processes and manpower management.

6. Employee & Site Coordination

• Coordinate with Operations Managers, Site Supervisors and HR/Recruitment Teams.

• Resolve routine employee grievances and HR-related issues.

• Track employee absenteeism and replacement requirements.

• Support operations in maintaining adequate manpower at client sites.

• Maintain professional communication with employees and internal teams.

7. Statutory Compliance Support

• Coordinate with the compliance/payroll team for PF, ESI and other applicable statutory requirements.

• Ensure employee data required for PF/ESI processing is accurate.

• Support preparation of compliance-related employee records.

• Maintain proper documentation for audits and client requirements.

8. MIS & Reporting

Prepare and maintain regular HR reports, including:

• Daily Recruitment Report

• Joining & Deployment Report

• Manpower Status Report

• Attendance Report

• Salary Preparation Sheet

• Attrition/Resignation Report

• Absenteeism Report

• Site-wise Manpower Report

• PF/ESI Data

• Employee Master Data

• Recruitment vs. Joining MIS

REQUIRED SKILLS

• Strong knowledge of HR Operations and Payroll

• Excellent experience in bulk/blue-collar recruitment

• Good knowledge of attendance and salary preparation

• Strong Excel/Google Sheets skills

• Good coordination and communication skills

• Ability to manage multiple sites and large employee databases

• Good understanding of PF, ESI and basic labour compliance

• Strong follow-up and problem-solving ability

• Ability to work under pressure and meet manpower deadlines

PREFERRED INDUSTRY EXPERIENCE

Candidates from the following industries will be preferred:

• Security Services

• Facility Management

• Manpower Outsourcing

• Housekeeping Services

• Staffing Companies

• Contract Labour Management

Experience in handling Security Guards, Housekeeping Staff and other blue-collar manpower will be an added advantage.

QUALIFICATION

• Graduate in any discipline preferred.

• Diploma/Degree in HR, Personnel Management or related field will be an advantage.

• 2–5 years of relevant HR Operations experience.

KEY PERFORMANCE INDICATORS (KPIs)

• Recruitment target achievement

• Joining conversion ratio

• Timely manpower deployment

• Attendance accuracy

• Salary/payroll accuracy

• Timely salary preparation

• Employee documentation accuracy

• PF/ESI data accuracy

• Attrition and absenteeism control

• Site manpower fulfilment

• Timely HR MIS submission

• Employee grievance resolution

• Compliance with HR SOPs

PERSONAL ATTRIBUTES

The candidate should be:

• Responsible and disciplined

• Highly organised

• Good at follow-up

• Data-oriented and accurate

• Proactive in handling manpower issues

• Comfortable working in a fast-paced environment

• Able to coordinate with multiple departments and sites

• Professional in communication and employee handling

REPORTING

Reports To: GM
Coordinates With: Operations, Recruitment, Accounts & Compliance Teams

ROLE OBJECTIVE

The primary objective of this position is to ensure smooth and accurate HR operations from recruitment and joining to attendance, salary preparation, deployment, employee coordination and compliance support, while ensuring that all manpower requirements of 8 Directions Security Services Pvt. Ltd. are fulfilled on time.

• It is a Full Time Recruiter / HR / Admin job for candidates with 2 - 6+ years Experience.