HR/Admin HR Manager

About the job

About VANMOH

VANMOH is building an integrated financial services group with businesses across Chit Funds, Insurance Broking, Mutual Fund Distribution and Credit Solutions, supported by a centralized VANMOH HOLDINGS PRIVATE LIMITED structure.

The group is expanding its branch network and transitioning towards a professionally managed, technology-driven financial services and fintech ecosystem.

Position

Designation: HR Manager

Department: Human Resources

Location: Coimbatore / VANMOH Corporate Office

Employment Type: Full-Time

Reporting To: Management / Group Leadership

Role Overview

We are looking for an experienced and hands-on HR Manager to build and manage the centralized HR function for the VANMOH Group.

The HR Manager will be responsible for recruitment, employee management, payroll coordination, HR policies, performance management, employee engagement, training, compliance and workforce planning across the group companies and branches.

This role will be particularly important as VANMOH scales its financial services and fintech operations.

Key Responsibilities

1. Recruitment & Talent Acquisition

Manage end-to-end recruitment for all VANMOH group companies.

Prepare manpower plans based on business and branch expansion.

Handle recruitment for sales, finance, operations, customer service, management and support functions.

Develop and maintain a strong candidate pipeline.

Coordinate interviews with department heads and management.

Manage offer letters, appointment letters and joining formalities.

Build relationships with recruitment consultants, job portals and institutions.

2. Employee Onboarding & HR Operations

Develop a structured employee onboarding process.

Maintain employee records and personnel files.

Manage employee documentation and HR databases.

Ensure proper joining, confirmation, transfer and exit processes.

Maintain accurate employee master data.

Implement HRMS/HR technology for centralized employee management.

3. Payroll & Attendance

Coordinate monthly payroll processing.

Monitor attendance, leave and employee working hours.

Coordinate salary inputs with Finance.

Ensure timely processing of employee salaries.

Manage employee reimbursements and other HR-related payments.

Ensure payroll-related statutory requirements are followed.

4. HR Policies & Systems

• Build and implement standardized HR policies covering:

• Recruitment

• Attendance

• Leave

• Probation

• Confirmation

• Performance appraisal

• Promotions

• Transfers

• Employee conduct

• Disciplinary procedures

• Resignation and termination

• Employee benefits

The objective is to create a professional and scalable HR system across the VANMOH Group.

5. Performance Management

Design KPIs and KRAs in coordination with department heads.

Implement probation and confirmation evaluation systems.

Conduct periodic performance reviews.

Develop appraisal and increment processes.

Identify underperforming employees and coordinate improvement plans.

Support management in building a performance-driven culture.

6. Employee Engagement & Culture

Develop employee engagement initiatives.

Improve employee communication and workplace culture.

Organize employee meetings, training and team activities.

Address employee grievances professionally.

Maintain employee morale and retention.

Build a culture of accountability, professionalism and customer focus.

7. Training & Development

• Identify training requirements across the organization and coordinate:

• Induction training

• Product training

• Sales training

• Customer service training

• Compliance training

• Leadership development

• Soft-skill development

• Special focus should be given to training employees working in regulated financial-service businesses.

8. Branch HR Management

As VANMOH expands into multiple branches, the HR Manager will establish standardized HR processes across locations.

Responsibilities include:

• Branch manpower planning

• Recruitment

• Attendance monitoring

• Employee transfers

• Performance monitoring

• Branch HR audits

• Employee engagement

• Attrition monitoring

9. HR Compliance

• Ensure compliance with applicable employment and labour regulations, including coordination with Finance/consultants for:

• PF

• ESI

• Professional Tax

• Labour Welfare Fund

• Gratuity

• Bonus

• TDS on salary

• Applicable Shops & Establishments requirements

• Employment documentation and statutory records

• 10. HR MIS & Management Reporting

• Prepare monthly HR dashboards covering:

• Total headcount

• New joiners

• Attrition

• Open positions

• Recruitment status

• Department-wise manpower

• Branch-wise manpower

• Attendance

• Leave

• Payroll

• Employee performance

• Training

• Employee cost

• Provide management with actionable insights on workforce productivity and cost.

Strategic Responsibilities

• The HR Manager is expected to go beyond routine HR administration and help VANMOH build a scalable organization.

• The role will include:

• Workforce planning for future expansion

• Organization structure development

• Salary benchmarking

• Employee cost optimization

• Succession planning

• Leadership development

• HR automation

• HR analytics

• Building a strong employer brand

• Developing standardized SOPs

• Ideal Candidate ProfileEducation

• MBA / PGDM in Human Resources preferred.

• Bachelor's degree in any relevant discipline.

• Additional HR certifications will be an advantage.

Experience

• 5–8 years of relevant HR experience, preferably with experience in:

• Financial services

• Banking/NBFC

• Fintech

• Multi-branch organizations

• Sales-driven organizations

• Growing companies

• Candidates with experience managing 100+ employees or multiple branches will be preferred.

Skills Required

• Strong recruitment skills

• Labour law and HR compliance knowledge

• Payroll understanding

• HRMS knowledge

• Performance management

• Employee relations

• Excellent communication

• Leadership skills

• Data and MIS orientation

• Strong problem-solving ability

• Ability to work independently

• Key Performance Indicators

The HR Manager will be evaluated on:

• Recruitment turnaround time

• Quality of hiring

• Employee retention

• Attrition rate

• Employee productivity

• Payroll accuracy

• HR compliance

• Attendance discipline

• Training effectiveness

• Performance appraisal completion

• HR process implementation

• Employee satisfaction

What We Expect From the HR Manager

We are looking for someone who can build the HR function, not just operate it.

The ideal candidate should be capable of growing with VANMOH from its current stage into a professionally managed, multi-location financial services and fintech organization.

The HR Manager will play a key role in building the people, culture and organizational systems required for VANMOH's next phase of growth.

• It is a Full Time Recruiter / HR / Admin job for candidates with 6+ years of experience.