Key responsibilities
Communication:
Answer and direct phone calls, handle emails, manage correspondence, and greet visitors.
Scheduling:
Manage calendars, schedule meetings and appointments, and coordinate travel arrangements.
Document management:
Prepare, edit, and proofread documents, reports, and presentations. Maintain organized physical and electronic filing systems.
Administrative support:
Take meeting minutes, update databases, track inventory, and order office supplies.
Coordination:
Assist with event planning, support other team members with administrative tasks, and act as a point of contact between departments.
Bookkeeping:
Assist with tasks like expense tracking, invoicing, and basic bookkeeping.
Required skills
Organizational and time-management skills: Ability to multitask and prioritize tasks effectively.
Communication skills: Excellent written and verbal communication abilities.
Technical proficiency: Strong skills in Microsoft Office (Word, Excel, PowerPoint) and other office management software.
Attention to detail: Ability to be precise and thorough in tasks and record-keeping.
Interpersonal skills: Professional demeanor and the ability to work well with others.
Problem-solving skills: Ability to handle issues that arise in the office environment.