HR/Admin HR Executive

We are looking for a detail-oriented and proactive HR Operations Executive to manage day-to-day HR administrative and operational functions for our clothing brand. In this role, you will handle the complete employee lifecycle, from seamless onboarding and attendance tracking to payroll processing, statutory compliance (PF, ESIC, LWF), and final exit settlements. The ideal candidate will have hands-on experience in core HR operations and a basic understanding of Indian labor regulations in a retail or manufacturing context.

Key Responsibilities

1. Payroll & Statutory Compliance

Process monthly payroll accurately for head office, warehouse, and retail store staff.

Calculate and process employee deductions, incentives, overtime, and statutory liabilities.

Manage end-to-end compliance for Provident Fund (PF), ESIC, Labor Welfare Fund (LWF), and Professional Tax (PT).

Generate and file monthly PF/ESIC returns and ECRs, maintaining audit-ready documentation.

Coordinate with third-party vendors or external auditors for payroll and statutory verification.

2. Leave, Attendance & Shift Management

Monitor daily attendance, shift rosters, and leave requests via HRMS/biometric systems.

Reconcile attendance data with retail store managers and department leads prior to payroll processing.

Track leave balances, late marks, and leave-without-pay (LWP) adjustments.

3. Employee Lifecycle Management

Manage the complete onboarding process: document collection, background verification (BGV), bank account setups, and system profile creation.

Conduct initial HR orientation for new joiners across store locations and headquarters.

Handle full & final (F&F) settlements, exit interviews, clearance forms, and service certificate issuance for departing employees.

Maintain complete and updated physical/digital personnel files and internal HR database records.

4. HR MIS & Reporting

Maintain accurate HR master data and track headcount changes across divisions.

Generate monthly HR operational reports, including attrition rates, attendance trends, and payroll variance analyses.

Assist in drafting and circulating internal HR policies, employee announcements, and memos.

5. Query Resolution & Engagement

Serve as the primary point of contact for employee queries regarding payslips, leave policy, PF/ESIC withdrawal, and company benefits.

Coordinate internal employee engagement activities, festivals, and recognition events within store/office teams.

Qualifications & Key Requirements

Experience: 6 months to 3 years of hands-on experience in HR Operations or HR Generalist roles. Experience in fashion, apparel, e-commerce, or retail is a strong plus.

Education: Bachelor’s or Master’s degree in Human Resources (BBA/MBA HR) or any related discipline.

Software Skills: Working knowledge of HRMS tools (e.g., Keka, Darwinbox, GreytHR, Zoho People) and advanced MS Excel (VLOOKUP, Pivot Tables, basic formulas).

Statutory Knowledge: Solid foundational understanding of PF portals, ESIC registration/claims, and basic local labor laws.

Soft Skills: Excellent verbal and written communication skills, high attention to detail, and ability to handle confidential employee data discreetly.

• It is a Full Time Recruiter / HR / Admin job for candidates with 6 months - 3 years of experience.