HR/Admin HR Executive

HR Executive (1-2 Years Experience)

Department: Human Resources
Reports To: HR Manager / Head - HR
Location: Surat, Gujarat
Employment Type: Full-time
Experience: 1-2 years
Salary: ₹15,000 - ₹25,000 per month (based on skills and interview)

Role Summary

We are looking for a hands-on HR Executive to handle day-to-day PF and ESI work, support legal and compliance matters, and assist in recruitment and general HR operations. This is a good role for someone with a basic HR and compliance background who wants to grow into a full HR generalist.

Key Responsibilities

1. PF & ESI

• Complete PF and ESI registration for new joiners (UAN and IP number generation, KYC updates).

• Prepare and upload monthly PF (ECR) and ESI returns, and make payments by the 15th of each month.

• Update exit dates and process PF claims and transfers.

• Help employees with ESI and PF queries and claim formalities.
  

2. Compliance & Legal Support

• Maintain statutory registers, returns and records (Professional Tax, Bonus, Gratuity, Minimum Wages, Shops & Establishment, Contract Labour).

• Keep a compliance calendar and track due dates.

• Assist during labour inspections and audits by preparing documents.

• Draft show-cause notices, warning letters and replies to notices under supervision.

• Coordinate with legal advisors and consultants on cases when required.

• Maintain POSH committee records.

3. Recruitment & Onboarding

• Source candidates from job portals, social media and referrals.

• Screen resumes, schedule interviews and coordinate with hiring managers.

• Prepare offer and appointment letters and complete joining formalities.

• Conduct basic induction for new joiners.

• Maintain the recruitment tracker.

4. HR Operations & Records

• Maintain employee files and master data in Excel or HRMS.

• Keep records of attendance, leave and overtime, and send inputs for payroll.

• Check salary sheets and statutory deductions with the accounts team.

• Issue HR letters (confirmation, experience, relieving) and complete full and final settlement formalities.

5. Employee Relations

• Handle employee queries and basic grievances.

• Support employee engagement activities and policy implementation.

• Prepare monthly HR reports (headcount, joiners, leavers, compliance status).
  
  
  Qualifications

  • Graduate in any stream (B.Com, BBA or BA preferred).

  • MBA/PGDM in HR or a Labour Law diploma is an advantage.

  • 1-2 years of experience in HR with exposure to PF and ESI.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 4 years of experience.