HR/Admin HR Executive

Job Description (JD) – HR Executive

Company Name: Clothwari Printing Pvt. Ltd.
Job Title: HR Executive
Department: Human Resources
Experience Required: 1–3 Years
Job Type: Full-Time

Job Summary

We are looking for a responsible and organized HR Executive who has good knowledge of Excel, salary preparation, employee documentation, recruitment, and day-to-day HR activities. The candidate should be capable of maintaining accurate employee records and ensuring the smooth functioning of HR operations.

Key Responsibilities

1. Salary Preparation & Excel Management

• Prepare monthly employee salary sheets using Microsoft Excel.

• Maintain attendance, leave records, overtime, and salary deductions.

• Calculate salary, incentives, and other applicable components.

• Maintain employee-wise salary records and payroll data.

• Prepare monthly payroll reports and summaries using Excel formulas.

2. Recruitment & Hiring

• Post job openings on relevant job portals and recruitment platforms.

• Screen resumes and shortlist suitable candidates.

• Coordinate and schedule interviews with candidates and management.

• Follow up with candidates regarding interview feedback, selection, and joining.

• Assist in preparing offer letters and appointment letters.

3. Employee Documentation

• Maintain employee files and confidential HR records.

• Prepare and maintain offer letters, appointment letters, joining letters, experience letters, and relieving letters.

• Collect and verify employee documents, including identity proof, address proof, educational certificates, and bank details.

• Maintain employee databases and ensure proper document filing.

4. Attendance & Leave Management

• Maintain daily attendance and monthly leave records.

• Track employee absences, late arrivals, half-days, and overtime.

• Coordinate with employees and department heads regarding attendance discrepancies.

• Provide accurate attendance data for salary processing.

5. General HR Activities

• Coordinate employee joining and exit formalities.

• Maintain employee information and update HR records regularly.

• Communicate HR policies, rules, and company procedures to employees.

• Assist in resolving routine employee queries and coordinating with management.

• Prepare HR reports and perform other HR-related tasks as assigned.

Required Skills & Qualifications

• Graduate in any stream; HR or Business Administration qualification preferred.

• 1–3 years of experience in HR operations and recruitment.

• Good working knowledge of Microsoft Excel, including formulas, sorting, filtering, and salary sheet preparation.

• Knowledge of Microsoft Word and basic computer operations.

• Good communication, coordination, and organizational skills.

• Ability to maintain confidentiality and handle multiple tasks efficiently.

• Attention to detail and accuracy in salary calculations and documentation.

Preferred Candidate

A candidate who can independently handle salary preparation in Excel, recruitment coordination, employee documentation, attendance management, and routine HR operations.

Interested candidates may share their updated resume along with their current salary, expected salary, notice period, and current location.

• It is a Full Time Recruiter / HR / Admin job for candidates with 2 - 5 years of experience.