HR/Admin HR Assistant

HR ASSISTANT – STATUTORY COMPLIANCE

Roles & Responsibilities

1. PF & ESI Compliance

   • Maintain employee PF and ESI records and ensure timely updates.

   • Prepare monthly PF and ESI data and coordinate for challan/payment.

   • Handle PF/ESI registration, UAN, ESI numbers, transfer and exit-related processes.

   • Verify PF/ESI deductions in the monthly payroll.

2. Labour Law Compliance

   • Maintain records required under applicable labour laws.

   • Monitor compliance related to BOCW, CLRA, ISMW and other applicable registrations/licences.

   • Maintain site-wise statutory licences, certificates and renewal dates.

   • Coordinate with sites and concerned departments for timely renewal and compliance.

3. Employee Statutory Records

   • Maintain employee statutory documents, joining forms and declarations.

   • Verify statutory details during onboarding and employee separation.

   • Maintain proper records for inspections and statutory audits.

4. Labour Welfare & Statutory Registers

   • Maintain statutory registers, returns and supporting documents as applicable.

   • Coordinate for labour welfare requirements and statutory notices.

   • Ensure required statutory records are updated and properly filed.

5. Compliance Returns & Documentation

   • Prepare and submit monthly, quarterly, half-yearly and annual statutory returns as applicable.

   • Maintain compliance calendars and ensure deadlines are not missed.

   • Keep soft and hard copies of challans, returns, acknowledgements and certificates.

6. Site Compliance Coordination

   • Collect statutory compliance information from all project sites.

   • Follow up with site HR/Admin teams for pending documents and statutory requirements.

   • Monitor employee deployment, attendance and statutory requirements at project locations.

7. Insurance & Employee Benefits

   • Maintain records related to group insurance, workmen compensation and other employee statutory/benefit schemes.

   • Coordinate with insurance providers for employee additions, deletions and claims, wherever applicable.

8. Audit & Inspection Support

   • Prepare documents required for labour department, PF, ESI and other statutory inspections.

   • Coordinate with auditors, consultants and government authorities as instructed by management.

   • Track observations and ensure corrective actions are completed.

9. Compliance Reporting

   • Prepare regular statutory compliance status reports for the HR Manager.

   • Highlight pending renewals, non-compliances and statutory risks immediately.

   • Maintain a statutory compliance tracker for Head Office and all project sites.

10. General HR Support

• Assist the HR department in payroll-related statutory verification.

• Support employee onboarding, exit formalities and full & final settlement from a statutory compliance perspective.

• Perform other HR and statutory compliance duties assigned by the HR Manager/Management.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 5 years of experience.