HR/Admin HR Assistant

Job Description – HR Executive

Company: AOS Products Pvt. Ltd.
Position: HR Executive
Department: Human Resources
Location: A-4/3/4, South Side of GT Road industrial Area, Ghaziabad
Employment Type: Full-Time
Experience: 2–5 years preferred
Reporting To: HR Manager / Plant Head

Job Summary

AOS Products Pvt. Ltd. is looking for a responsible and proactive HR Executive to support day-to-day HR operations for our manufacturing organisation.

The candidate will be responsible for manpower planning, recruitment, employee attendance, onboarding, payroll coordination, statutory compliance, employee records, shop-floor HR activities, and employee engagement. The ideal candidate should be comfortable working in a manufacturing/plant environment and have good knowledge of HR processes and labour-related matters.

Key Responsibilities

1. Recruitment & Manpower Planning

• Handle end-to-end recruitment for staff, workers, operators, technicians, and other plant positions.

• Coordinate with department heads for manpower requirements.

• Source candidates through job portals, recruitment agencies, references, walk-ins, and other channels.

• Screen resumes, conduct initial interviews, and coordinate technical/management interviews.

• Prepare and issue offer letters and appointment letters as per company policy.

• Maintain recruitment records and monitor open positions.

2. Employee Joining & Onboarding

• Complete joining formalities and documentation for new employees.

• Conduct employee induction and orientation.

• Explain company policies, rules, working hours, attendance procedures, and basic disciplinary requirements.

• Ensure employee documents and records are complete and properly maintained.

• Coordinate allocation of ID cards, uniforms, PPE, and other requirements where applicable.

3. Attendance & Leave Management

• Maintain daily attendance records for employees and workers.

• Monitor late coming, absenteeism, overtime, shifts, weekly offs, and leave.

• Coordinate with production and department supervisors regarding manpower attendance.

• Maintain accurate leave and attendance records.

• Support preparation and verification of monthly payroll inputs.

4. Payroll & HR Operations

• Coordinate with the accounts/payroll team for monthly salary processing.

• Verify attendance, overtime, deductions, incentives, leave, and other payroll-related inputs.

• Maintain employee master data and HR records.

• Prepare HR reports such as headcount, absenteeism, turnover, overtime, manpower cost, etc.

• Handle employee queries related to salary, attendance, leave, and HR policies.

5. Statutory Compliance & Labour Laws

• Assist in ensuring compliance with applicable labour laws and statutory requirements.

• Maintain records related to PF, ESIC, PT, Bonus, Gratuity, Minimum Wages, Contract Labour, and other applicable compliances.

• Coordinate with consultants and external agencies for statutory compliance and filings.

• Maintain statutory registers, records, notices, and employee documentation as required.

• Support inspections, audits, and compliance documentation.

6. Employee Relations

• Address day-to-day employee grievances and HR-related concerns.

• Maintain healthy employee relations across the factory and office.

• Coordinate with supervisors and management to resolve employee issues.

• Assist in disciplinary matters, warning letters, show-cause notices, and other HR documentation as per company policy.

• Promote discipline, punctuality, attendance, and adherence to company rules.

7. Shop-Floor / Plant HR Activities

• Regularly interact with workers and supervisors on the shop floor.

• Monitor manpower availability and coordinate replacement requirements.

• Understand production manpower requirements and support smooth workforce deployment.

• Maintain communication between workers, supervisors, and management.

• Support initiatives related to workplace discipline, safety, housekeeping, and employee welfare.

8. HR Policies & Documentation

• Implement and communicate company HR policies and procedures.

• Maintain employee personal files and confidential HR documents.

• Prepare HR letters including appointment, confirmation, transfer, promotion, warning, experience, relieving, and other letters.

• Ensure proper documentation of employee movements and status changes.

9. Training & Employee Engagement

• Coordinate employee training and development programmes.

• Maintain training records and attendance.

• Assist in organising employee engagement and welfare activities.

• Support induction, safety training, and other mandatory training programmes.

10. Exit Formalities

• Conduct and document employee exit formalities.

• Coordinate resignation acceptance, notice period, full & final settlement, experience/relieving letters, and clearance.

• Maintain employee attrition and exit records.

• Conduct exit interviews where required.

Required Qualifications

• MBA/PGDM in HR, MSW, or Graduate/Postgraduate degree in Human Resources or a related field.

• 2–5 years of HR experience, preferably in a manufacturing/industrial environment.

• Good knowledge of HR operations and labour-related processes.

• Working knowledge of MS Excel, Word, email, and HR software/HRMS.

• Good communication and interpersonal skills.

• Ability to handle confidential employee information professionally.

• Good understanding of attendance, payroll, recruitment, and employee relations.

Preferred Skills

• Experience in plant/manufacturing HR.

• Knowledge of worker recruitment and shop-floor manpower management.

• Practical knowledge of labour compliance and statutory requirements.

• Ability to handle a diverse workforce, including shop-floor workers.

• Strong coordination and problem-solving skills.

• Ability to work independently and manage multiple HR activities.

Personal Attributes

• Responsible and disciplined

• Good communication skills

• Approachable and employee-friendly

• Strong follow-up skills

• Well organised and detail-oriented

• Professional and trustworthy

• Ability to handle pressure and resolve issues calmly

• Strong sense of confidentiality

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 3 years of experience.