Hr/Admin

Position: HR Officer

Reporting to: Head – HR & Operations

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Key Responsibilities

1. End-to-End HR Operations

• Manage complete employee life cycle: recruitment, onboarding, confirmation, transfers, and exit formalities.

• Coordinate manpower planning for production, QA, warehouse, maintenance, and support functions.

• Maintain employee master data, personal files, and digital HR records.

• Handle attendance, shift rosters, leave management, and absenteeism tracking.

• Support performance appraisal process, probation reviews, and employee feedback.

• Manage employee engagement activities, welfare initiatives, and grievance handling.

• Act as the first point of contact for employee HR queries.

2. Payroll & Compensation Support

• Manage monthly payroll processing.

• Verify attendance, overtime, incentives, deductions, and statutory contributions.

• Handle Full & Final settlements, gratuity coordination.

• Support salary revisions, promotions, and increment documentation.

3. Statutory & Labor Law Compliance

• Ensure compliance with:

  • EPF, ESI

  • Factory Act

  • Bonus Act

  • Payment of Wages Act

  • Gratuity Act

  • Contract Labour Act

• Prepare and submit monthly, quarterly, and annual statutory returns.

• Coordinate factory inspections, labour department inspections, and statutory authority visits.

• Maintain statutory registers, records, and notices.

• Handle contract labour documentation, licenses, and compliance tracking.

4. Medical Device Industry & Audit Support

• Support ISO 13485, internal audits, customer audits, and regulatory inspections.

• Maintain HR-related SOPs, training records, and competency matrices.

• Coordinate GMP, EHS, safety, and compliance trainings.

• Ensure documentation aligns with QMS and regulatory expectations.

5. Training & Development

• Coordinate induction and onboarding programs for new employees.

• Maintain training calendars, attendance, and effectiveness records.

• Support skill development programs for shop floor & supervisory staff.

6. General Administration

• Handle office administration, housekeeping, security, and canteen coordination.

• Manage ID cards, access control, and visitor management.

• Coordinate transport, accommodation, and facility vendors (as applicable).

• Support asset tracking, stationery, and office supplies management.

7. Reporting & MIS

• Prepare HR MIS reports:

  • Manpower strength

  • Attrition & absenteeism

  • Statutory compliance status

  • Training and engagement metrics

• Support HR audits and management reviews.

• It is a Full Time Recruiter / HR / Admin job for candidates with 2 - 5 years of experience.