Hr/Admin

HR & Admin Executive

Company: English Caffe

Location: Noida / Greater Noida

Employment Type: Full-time

Experience: 1–3 years

Salary: ₹18,000–₹30,000 per month, depending on experience and skills

About English Caffe

English Caffe is a practice-driven English communication and career development organization established in 2014. We help students, freshers and working professionals improve their English communication, workplace skills and career opportunities through structured classroom practice and personalised support.

We are looking for an organised, responsible and people-oriented HR & Admin Executive to manage HR activities and ensure smooth administrative operations across our centres.

Key Responsibilities

1. HR & Recruitment

- Manage recruitment for trainers, admission counsellors and support staff.

- Coordinate job postings, candidate screening, interview scheduling and follow-ups.

- Maintain a database of candidates and recruitment status.

- Coordinate joining formalities and documentation for new employees.

- Conduct employee onboarding and explain company policies and processes.

- Maintain employee records, KYC documents and HR files.

- Coordinate with management regarding hiring requirements.

2. Attendance & Leave Management

- Maintain daily attendance records for all employees.

- Monitor late coming, early leaving, absenteeism and overtime.

- Manage leave applications and maintain leave records.

- Ensure employees follow company attendance and working-hour policies.

- Prepare monthly attendance data for payroll processing.

3. Employee Management

- Maintain regular communication with employees regarding HR policies and administrative matters.

- Address routine employee queries and escalate important issues to management.

- Support management in maintaining workplace discipline and professional conduct.

- Conduct employee feedback and engagement activities when required.

- Maintain records of warnings, performance-related communication and other HR documentation.

4. Payroll Coordination

- Collect and verify monthly attendance and salary-related information.

- Coordinate with management/accounts for payroll processing.

- Track incentives, deductions, overtime and other salary adjustments.

- Ensure all payroll-related information is accurate and submitted on time.

5. Centre Administration

- Ensure smooth day-to-day administrative functioning of the centre.

- Monitor housekeeping, cleanliness, maintenance and basic facility requirements.

- Coordinate with vendors, service providers and building management.

- Maintain records of office supplies, stationery and other inventory.

- Ensure classrooms and common areas are properly maintained.

- Coordinate repairs, maintenance and other operational requirements.

6. Documentation & Compliance

- Maintain proper HR and administrative documentation.

- Keep employee records updated and organised.

- Support management with HR-related documentation and reports.

- Ensure company policies and internal processes are properly documented and followed.

- Assist with statutory/compliance-related HR requirements as assigned.

7. HR Reporting

Prepare regular reports covering:

- Employee attendance

- Leave and absenteeism

- Recruitment status

- New joiners and exits

- Employee turnover

- Overtime

- Staff strength

- Other HR and administrative KPIs

What We Are Looking For

- 1–3 years of experience in HR/Admin or a similar role.

- Good knowledge of recruitment and basic HR processes.

- Strong communication and interpersonal skills.

- Good command of English and Hindi.

- Good knowledge of MS Excel/Google Sheets and basic office tools.

- Strong organisational and follow-up skills.

- Ability to handle multiple tasks and work with different teams.

- Mature, responsible and disciplined approach to work.

- Ability to maintain confidentiality regarding employee and company information.

Preferred Candidate

The ideal candidate should be someone who:

- Takes ownership rather than waiting for instructions.

- Is comfortable speaking with employees and candidates.

- Has strong follow-up skills.

- Is organised and detail-oriented.

- Can maintain discipline while maintaining a positive work environment.

- Can work independently and solve routine administrative problems.

- Is comfortable working in a fast-paced education/business environment.

Key Performance Indicators (KPIs)

The HR & Admin Executive will be evaluated on:

- Recruitment turnaround time

- Attendance and leave record accuracy

- Timely completion of joining formalities

- Employee documentation accuracy

- Employee retention and HR support

- Timely payroll coordination

- Centre administrative efficiency

- Compliance with company policies

- Resolution time for employee/admin issues

Why Join English Caffe?

- Work with a growing education and career-development organisation.

- Opportunity to take ownership of HR and centre administration.

- Exposure to recruitment, employee management and business operations.

- Growth opportunities based on performance.

• It is a Full Time Recruiter / HR / Admin job for candidates with 0 - 2 years of experience.