Hr/Admin

JOB DESCRIPTION – HR & ADMIN

Position: HR & Admin Executive / Manager
Department: Human Resources & Administration
Location: Delhi/NCR
Industry: Manufacturing
Experience: 5–7 Years
Reporting To: Management / Director

Position Overview

We are looking for a responsible and experienced HR & Admin professional to manage day-to-day HR operations, employee administration, recruitment, attendance, payroll coordination, statutory compliance, and overall office/factory administration.

The candidate should have strong communication and coordination skills and the ability to independently manage HR & Admin activities in a manufacturing environment.

Key Responsibilities

1. Recruitment & Hiring

• Handle the complete recruitment process from job posting to joining.

• Source candidates through job portals, consultants, references, and other channels.

• Screen CVs and conduct initial interviews.

• Coordinate technical and management interviews.

• Prepare offer letters, appointment letters, and joining documents.

• Maintain recruitment and joining records.

2. Employee Management

• Maintain employee personal files and HR records.

• Manage employee joining, confirmation, transfer, promotion, and exit formalities.

• Maintain employee database and HR documentation.

• Handle employee queries and resolve HR-related issues.

• Coordinate employee engagement and welfare activities.

3. Attendance & Leave Management

• Monitor daily attendance, late coming, absenteeism, and overtime.

• Maintain leave records and prepare monthly attendance reports.

• Coordinate attendance and payroll data with the accounts/payroll team.

• Ensure employees follow company attendance policies.

4. Payroll & Salary Coordination

• Prepare monthly payroll inputs.

• Verify attendance, leave, overtime, incentives, deductions, and other salary components.

• Coordinate with the Accounts Department for timely salary processing.

• Maintain salary and payroll-related records.

5. Statutory Compliance

• Coordinate compliance related to PF, ESI, Professional Tax, Labour Laws, and other applicable statutory requirements.

• Maintain statutory registers and employee documentation.

• Coordinate with consultants for statutory filings and compliance.

• Ensure company HR policies comply with applicable labour regulations.

6. Factory / Office Administration

• Manage day-to-day administrative activities of the office/factory.

• Coordinate housekeeping, security, canteen, transport, maintenance, and other facilities.

• Maintain office/factory records and administrative documents.

• Monitor attendance and discipline of staff and workers.

• Coordinate procurement of office and administrative requirements.

7. Employee Discipline & Policies

• Implement company HR policies and procedures.

• Ensure employees follow company rules and regulations.

• Handle disciplinary matters in coordination with management.

• Issue warning letters, show-cause notices, and other HR communications when required.

• Maintain proper documentation of disciplinary actions.

8. Performance Management

• Coordinate employee performance reviews and appraisal processes.

• Maintain probation and confirmation records.

• Track employee performance and feedback.

• Coordinate with department heads regarding employee performance issues.

9. Employee Exit & Full & Final Settlement

• Manage resignation and termination formalities.

• Conduct exit interviews where required.

• Coordinate handover and clearance procedures.

• Prepare full & final settlement inputs.

• Issue relieving and experience letters after completion of formalities.

10. HR MIS & Reporting

Prepare and maintain regular HR reports such as:

• Employee Headcount

• Attendance Report

• Leave Report

• Recruitment Status

• Employee Joining & Exit Report

• Overtime Report

• Payroll Inputs

• Manpower Requirement

• Attrition Report

• HR Cost / Salary Reports

Required Skills

• Strong knowledge of HR & Admin processes.

• Good knowledge of recruitment and employee management.

• Working knowledge of payroll and attendance systems.

• Knowledge of labour laws and statutory compliance.

• Good communication and interpersonal skills.

• Strong documentation and record-keeping skills.

• Good knowledge of MS Excel, Word, and HR software.

• Ability to handle confidential employee information.

• Strong problem-solving and coordination skills.

• Ability to work independently and manage multiple responsibilities.

Qualification

MBA/PGDM in HR, MSW, or equivalent qualification preferred.

Preferred Experience

Experience in a manufacturing/factory environment will be preferred, especially candidates who have handled both HR and Administration functions.

Key Performance Indicators (KPIs)

• Timely recruitment and manpower availability.

• Attendance and absenteeism control.

• Accurate payroll inputs.

• Statutory compliance.

• Employee documentation accuracy.

• Employee retention and grievance resolution.

• Timely completion of joining and exit formalities.

• Effective administration and workplace discipline.

Salary: As per candidate's experience and suitability.

Employment Type: Full-Time

• It is a Full Time Recruiter / HR / Admin job for candidates with 5 - 6+ years Experience.