Calendar Management: Plan and manage the director's daily and long-term calendar. Resolve scheduling conflicts and prioritize high-impact meetings.
Travel & Logistics: Plan and coordinate domestic and international travel. Build detailed itineraries, book flights and hotels, and manage expense reports.
Communication Handling: Screen incoming calls, route emails, and draft professional correspondence on the director's behalf.
Document Preparation: Create reports, format presentations, and organize files. Prepare the director for meetings by providing briefing materials in advance.
Meeting Coordination: Book meeting rooms, set up necessary equipment, and draft clear agendas. Attend meetings to take meeting minutes (MOM) and track action items.
Stakeholder Relations: Act as the primary gatekeeper and point of contact between the director and staff, clients, or board members.