Executive Assistant

Department: Administration / Management Office
Reports To: Director / Managing Director

Job Summary

The Executive Assistant (EA) to the Director provides high-level administrative, operational, and strategic support to the Director. The role requires exceptional organizational skills, confidentiality, professionalism, and the ability to manage multiple priorities in a fast-paced corporate environment. The EA acts as a key liaison between the Director, internal teams, and external stakeholders.

Key Responsibilities

Administrative & Executive Support

• Manage Director’s calendar, appointments, meetings, and travel arrangements

• Handle emails, calls, and correspondence on behalf of the Director

• Prepare agendas, meeting notes, presentations, and reports

• Maintain records, files, and confidential documents

• Draft professional communication, letters, and official documents

Coordination & Communication

• Act as a point of contact between the Director and employees, clients, vendors, and partners

• Coordinate internal and external meetings, events, and business visits

• Follow up on action items and deadlines across departments

• Ensure smooth communication flow between leadership and teams

Business & Operational Support

• Support planning and execution of business meetings, reviews, and strategy sessions

• Track projects, priorities, and deliverables assigned by the Director

• Assist in budget tracking, approvals, and documentation

• Support compliance, reporting, and documentation processes

Confidentiality & Professionalism

• Handle sensitive information with strict confidentiality

• Represent the Director’s office with professionalism and discretion

• Maintain high standards of ethics and integrity

Required Skills & Competencies

• Excellent verbal and written communication skills

• Strong organizational and time-management abilities

• Multitasking and prioritization skills

• Problem-solving and decision-making ability

• High emotional intelligence and interpersonal skills

• Proficiency in MS Office / Google Workspace

• Attention to detail and accuracy

• It is a Full Time Recruiter / HR / Admin job for candidates with 6 months - 2 years of experience.